Change Request
 

NHS Connecting for Health

NHS Data Model and Dictionary Service

Reference: Change Request 1277
Version No:1.0
Subject:Organisation Data Service / TRUD Update
Effective Date:Immediate
Reason for Change:Patch
Publication Date:1 November 2011

Background:

This Patch adds references to the Technology Reference Data Update Distribution Service (TRUD) for the download of Organisation Data Service (ODS) information where it currently only references an N3 website connection.

To view a demonstration on "How to Read an NHS Data Model and Dictionary Change Request", visit the NHS Data Model and Dictionary help pages at: http://www.datadictionary.nhs.uk/Flash_Files/changerequest.htm.

Note: if the web page does not open, please copy the link and paste into the web browser.



Summary of changes:

Supporting Information
ORGANISATION DATA SERVICE   Changed Description
PUBLICATION INFORMATION CONTACT DETAILS   Changed Description
 
Attribute Definitions
ORGANISATION CODE   Changed Description
ORGANISATION DEPARTMENT CODE   Changed Description
ORGANISATION SITE CODE   Changed Description
 

Date:1 November 2011
Sponsor:Richard Kavanagh, NHS Connecting for Health

Note: New text is shown with a blue background. Deleted text is crossed out. Retired text is shown in grey. Within the Diagrams deleted classes and relationships are red, changed items are blue and new items are green.

Click here for a printer friendly view of this page.


ORGANISATION DATA SERVICE

Change to Supporting Information: Changed Description

The Organisation Data Service is provided by NHS Connecting for Health. It is responsible for the publication of all ORGANISATION and practitioner codes and for the national policy and standards with regard to the majority of ORGANISATION CODES. These code standards form part of the NHS data standards. NHS Connecting for Health is also responsible for the day-to-day operation of the Organisation Data Service and for its overall development. It is supported by a number of agencies throughout the UK; for instance, the NHS Prescription Services and the NHS Dental Services.

The Organisation Data Service is also responsible for the ongoing maintenance of and practitioner information on to the ORGANISATION and PERSON nodes of the Spine Directory Service, the central repository of data for use within the various systems and services maintained and provided by NHS Connecting for Health.

The products the Organisation Data Service maintain includes:


The Organisation Data Service distributes:

a set of files mostly in standard formats, holding national reference data of ORGANISATIONS , practitioners and POSTCODES for use in NHS administrative functions: especially in processing central returns, PATIENT administration, commissioning and message handling. These are published on the NHSnet on a monthly basis (http://nww.connectingforhealth.nhs.uk/ods/). They are also made available to named recipients both inside the NHS and to others licensed to use this data in support of the NHS, through the online Technology Reference Data Update Distribution Service (TRUD). A subset of the data is also published on the NHS Choices website.A set of files mostly in standard formats, holding national reference data of ORGANISATIONS, practitioners and POSTCODES for use in NHS administrative functions: especially in processing central returns, PATIENT administration, commissioning and message handling. These are published:

a Microsoft Access database containing frequently used data and a number of pre-defined enquiries.A Microsoft Access database containing frequently used data and a number of pre-defined enquiries. The database is available for download from the NHSnet and from Technology Reference Data Update Distribution Service (TRUD) and is updated monthly.

a document distributed with each quarterly data issue through both the NHSnet pages and the Technology Reference Data Update Distribution Service (TRUD), describing developments and issues related to the Organisation Data Service.A document distributed with each quarterly data issue through both the NHSnet pages and the Technology Reference Data Update Distribution Service (TRUD), describing developments and issues related to the Organisation Data Service.

a directory distributed with each monthly data issue through both the NHSnet pages and the Technology Reference Data Update Distribution Service (TRUD), that lists all the Safe Haven contacts and addresses set up to receive and hold confidential PATIENT data in the NHS, updated monthly.A directory distributed with each monthly data issue through both the NHSnet pages and the Technology Reference Data Update Distribution Service (TRUD), that lists all the Safe Haven contacts and addresses set up to receive and hold confidential PATIENT data in the NHS, updated monthly.

the Office for National Statistics  supplies files containing all POSTCODES in the UK with details of their GEOGRAPHIC AREA information, such as map reference, Local Authority and Strategic Health Authority.The Office for National Statistics supplies files containing all POSTCODES in the UK with details of their GEOGRAPHIC AREA information, such as map reference, Local Authority and Strategic Health Authority. The Organisation Data Service makes these files available on a quarterly basis from the NHSnet and Technology Reference Data Update Distribution Service (TRUD).

The Organisation Data Service provides:

  • Central allocation of new or revised codes;
  • Help, advice and query resolution on the content and use of the national reference data;
  • Development of the NHS standards in this area;
  • Further development of the range of national reference data.
 

top


PUBLICATION INFORMATION CONTACT DETAILS

Change to Supporting Information: Changed Description


Website: http://www.isb.nhs.uk/

Email: isb@nhs.net

Website:  Department of Health website

Queries:  Contact Us Details

Email: dhmail@dh.gsi.gov.uk

The NHS Information Centre for health and social care

Website: The NHS Information Centre for Health and Social Care website

Queries:  Contact Us Details

Email: enquiries@ic.nhs.uk

Website: HES online

Queries: HES queries

E-mail: datastandards@nhs.net

Website: http://www.connectingforhealth.nhs.uk/systemsandservices/data/clinicalcoding/

Organisation Data Service
Hexagon House
Pynes Hill
Rydon Lane
Exeter
Devon EX2 5SE

Email: exeter.helpdesk@nhs.net

Telephone: 01392 251 289

Organisation Data Service website pages:

Organisation Data Service information can be accessed on the following websites:

Information on the Technology Reference Data Update Distribution Service (TRUD) can be found at the TRUD website.

  • Postcodes:

Office for National Statistics

Telephone: 0845 601 3034

Fax: 01633 652747

Email: info@statistics.gov.uk

Website: http://www.ons.gov.uk/about

National Health Service Postcode Directory (NHSPD) Website: http://www.ons.gov.uk/about

top


ORGANISATION CODE

Change to Attribute: Changed Description

A code which identifies an ORGANISATION uniquely.

For NHS ORGANISATIONS it is a code that is managed by either the:

to identify most ORGANISATIONS that exchange information within the NHS or return information to the Centre. Examples of ORGANISATIONS that can be identified this way are Primary Care Trusts and Strategic Health Authorities.

Note:
Organisation Data Service codes, can be downloaded from the Organisation Data Service website.
Organisation Data Service contact details, can be found at Contact Details.

ORGANISATION CODING FRAMES

Notes:

ORGANISATION CODING FRAMES

  • All NHS ORGANISATIONS are coded using coding frames, as shown in the tables below:

Character
Position

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 

Format

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

A Frame

 

Organisation
Type Identifier

 

Organisation Identifier

 
   

B Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

C Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

D Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
     

E Frame

 

Organisation Identifier

 
       

F Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
    

G Frame

 

Organisation Type Identifier

 

Practice Identifier

 
  

H Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
     

I Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

J Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

K Frame

 

Organisation Identifier

 
     

 L Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Organisation Type Identifier

 
   

NHS Organisations:

A Frame:

Example
Independent Provider e.g. 8HA03

  • 8 = Organisation Type Identifier
  • Remainder of code identifies organisation

Also:

Cancer Registrye.g. Y0401
Primary Care Group/Local Health Group (now all closed)e.g. 4AA24

B Frame:

Example
Local Service Provider e.g. LSP01

  • LSP = Organisation Type Identifier
  • 01 = Organisation Identifier

Also:

Application Service Providere.g. YGM01
Education (Deanery)e.g. YDF01
NHS Support Agenciese.g. YDD01
Workforce Development Confederation (All closed June 2006) e.g. LWF03

C Frame:

Example
School e.g. EE134290

  • EE = Organisation Type Identifier
  • Remainder of code identifies organisation

D Frame:

Example
Strategic Health Authority e.g. Q30

  • Q = Organisation Type Identifier
  • 30 = Organisation Identifier

Also:

Care Trust e.g. TAK
Local Health Board (Wales) e.g. 7A1
NHS Trust e.g. RH8
Primary Care Trust e.g. 5CT
Special Health Authoritye.g. T2A
Welsh Local Health Board (All closed 30 September 2009) e.g. 6C4

E Frame:

Example
Government Office Region (GOR) e.g. K

  • K = Organisation Identifier
Note: Organisation Type of GOR is identified by a one character code; no other one character code exists.

F Frame:

Example
Pharmacy HQ e.g. P001

  • P = Organisation Type Identifier
  • 001 = Organisation Identifier

Also:

Care Home Headquarterse.g.CA0A
Local Authority
Please Note: The Local Authority codes are not available for general use
but must only be used to facilitate Spine Smartcard and Endpoint Registration
.
e.g.V001
Optical Headquarters e.g.T1A1

G Frame:

Example
GP Practice e.g. Y00001

  • Y = Organisation Type Identifier
  • 00001 = Practice Identifier

Also:

General Dental Practicee.g.V20052

H Frame:

Example
Cancer Network e.g. N01

  • N0 (where the 2nd character is numeric and not alpha) = Organisation Type Identifier
  • 1 = Organisation Identifier

Also:

Booking Management System (BMS) Call Centre Establishmente.g. YF1
Government Departmente.g. XDA
Independent Sector Healthcare Provider (where the 2nd character is alpha)e.g. NT1
IT Cluster (ITC) (All closed in England on 31 March 2007) e.g. Y41
National Application Service Provider (NASP) (NPfIT)e.g. YEA
Other Statutory Authoritye.g. X16
Pan SHAe.g. Y51

I Frame:

Example
Special Health Authority (SpHA) e.g. T1150

  • T1 = Organisation Type Identifier
  • 150 = Organisation Identifier

J Frame:

Example
Transplant Consortium e.g. Y01T1

  • Y01T = Organisation Type Identifier
  • 1 = Organisation Identifier

K Frame:

Example
NHS Wales Informatics Service e.g. W00

  • W00 = Organisation Identifier

L Frame:

Example
Local Commissioning Group (Northern Ireland) e.g. ZC010

  • Characters 1-3 (ZC0) AND character 5 (0) = Organisation Type Identifier
  • Character 4 identifies organisation

Note: this is a 5 character method of displaying Local Commissioning Group (Northern Ireland) identifiers.
Characters 3 and 5 are ‘fillers’. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory) zeros can be omitted, e.g. ZC1.
The 3 character method of displaying the Local Commissioning Group (Northern Ireland) identifiers fit under the H Frame.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009.


The structure and format of ORGANISATION CODES maintained by the Organisation Data Service, NHS Prescription Services, NHS Dental Services and other agencies are detailed in the tables below.

ORGANISATION CODES TABLES

Table 1: CODING FORMATS FOR ORGANISATIONS IN ENGLAND AND WALES

ORGANISATION CODES for England and Wales which are published by the Organisation Data Service can be found on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads.ORGANISATION CODES for England and Wales are published by the Organisation Data Service and can be found:

Organisation Type

Frame Type

Character Position

Code allocated by:

Notes/Comments

 

See Coding Frames Table

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 
  

Application Service Provider

 

B

 

Y

 

G

 

M

 

A-9

 

A-9

 
   

ODS 

 

e.g. YGM01

 

Booking Management System (BMS) Call Centre Establishment

 

H

 

Y

 

F

 

A-9

 
     

ODS

 

e.g. YF1

 

Cancer Network

 

H

 

N

 

0-9

 

A-9

 
     

ODS

 

e.g. N01

 

Cancer Registry

 

A

 

Y

 

A-9

 

A-9

 

A-9

 

A-9

 
   

ODS

 

e.g. Y0401

 

Care Home Headquarters

 

F

 

A, C or D

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. CA0A

 

Care Trust (CT)

 

D

 

T

 

A-Y

 

A-Y

 
     

ODS

 

e.g. TAK

 

Directorate of Health and Social Care (DHSC)

 

N/A

All Closed

Y

 

2

 

0-9

 
     

ODS

 

DHSCs in England all closed in June 2003

e.g. Y21

 

Education (Deanery)

 

B

 

Y

 

D

 

F

 

A-9

 

A-9

 
   

ODS

 

e.g. YDF01

 

Executive Agency

 

N/A

See Note 1 

X

 

0-9

 

0-9

 
     

ODS

 

e.g. X09

 

Executive Agency Programme

 

N/A

See Note 1 

X

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

ODS

 

First three characters denote Executive Agency

e.g. X09001

 

General Dental Practice - England and Wales

 

G

 

V

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

NHS Dental Services

 

e.g. V20052

 

Government Department

 

H

 

X

 

A-Y

 

A-Y

 
     

ODS

 

e.g. XDA

 

Government Office Region (GOR)

 

E

 

A-Y

 
       

ONS

 

e.g. K

 

GP Practice - England and Wales

 

G

 

A-H,
J-N,
P,
W &
Y

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

NHS Prescription Services

 

Char 1 = W for Welsh GP Practice.
All other values represent English GP Practices

From 2003, ALL newly allocated Practice Codes begin with a Y"

e.g. Y00001

 

NHS Wales Informatics Service (NWIS)

 

K

 

W

 

0

 

0

 
     

ODS

 

Only one organisation of this type exists for Wales

e.g. W00

 

Independent Provider

 

A

 

8

 

A-Y

 

A-9

 

0-9

 

0-9

 
   

ODS - England
NHS Wales Informatics Service - Wales

 

Used for Independent Therapists, Independent Hospices and Charities Char 2: W - Wales.

All other values represent England.

e.g. 8HA03

 

Independent Sector Healthcare Provider

 

H

 

N

 

A-Y

 

A-9

 
     

ODS

 

e.g. NT1

 

IT Cluster (ITC)

 

H

 

Y

 

4

 

0-9

 
     

ODS

 

e.g. Y41

All IT Clusters in England closed on 31 March 2007

 

Local Authority (LA)

 

F

 

V

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. V001

 

Local Commissioning Group (Northern Ireland)

 

L

 

Z

 

C

 

0

 

0-9

 

0

 
   

Department for Health, Social Services and Public Safety (DHSSPS), Northern Ireland

 

e.g.ZC010

Note that characters 3 and 5 are ‘fillers’ to create a 5 character code. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory), zeros can be omitted and fits under the H frame: e.g. ZC1.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009. 

 

Local Health Board (Wales)

 

B

 

7

 

A-9

 

A-9

 
     

ODS 

 

e.g. 7A1 

 

Local Service Provider (LSP)

 

B

 

L

 

S

 

P

 

0-9

 

0-9

 
   

ODS

 

e.g. LSP01

 

National Application Service Provider (NASP) (NPfIT)

 

H

 

Y

 

E

 

A-9

 
     

ODS

 

e.g. YEA

 

NHS Support Agencies (Shared Services and Health Informatics Services)

 

B

 

Y

 

D

 

D

 

A-9

 

A-9

 
   

ODS

 

e.g. YDD01

 

NHS Trust

 

D

 

R

 

A-9

 

A-9

 
     

ODS

 

e.g. RH8

 

Optical Headquarters

 

 

 

0-9

 

A-9

 

A-9

 
    

ODS 

 

e.g. T1A1 

 

Other Statutory Authority (OSA)

 

H

 

X

 

0-9

 

0-9

 
     

ODS

 

e.g. X16

 

Pan SHA

 

H

See Note 2 

Y

 

5

 

0-9

 
     

ODS

 

e.g. Y51

 

Pharmacy HQ

 

F

 

P

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. P001

 

Primary Care Group/ Local Health Group

 

A

 

4

 

A-Y

 

A-Y

 

0-9

 

0-9

 
   

ODS

 

Primary Care Groups in England and Local Health Groups in Wales
2nd char = W for Welsh LHGs.

PCGs all closed by March 2002

e.g. 4AA24

 

Primary Care Trust (PCT)

 

D

 

5

 

A-9

 

A-9

 
     

ODS

 

e.g. 5CT

 

School

 

C

 

E

 

E

 

A-9

 

A-9

 

A-9

 

A-9

 

A-9

 

A-9

 

Department for Education and ODS

 

e.g. EE134290

 

Special Health Authority (SpHA)

 

I

 

T

 

0-9

 

1-9

 

0-9

 

0

 
   

ODS

 

e.g. T1150

 

Strategic Health Authority (SHA)

 

D

 

Q

 

A-9

 

A-9

 
     

ODS

 

Strategic Health Authorities in England

e.g. Q30

 

Transplant Consortium

 

J

 

Y, S, W or Z

 

0-9

 

0-9

 

T

 

0-9

 
   

ODS

 

English Transplant Consortiums are all Closed.

England = Y, Scotland = S, Wales = W and N.Ireland = Z

e.g. Y01T1

 

Welsh Local Health Board (WLHB)

 

D

 

6

 

A-Y

 

0-9

 
     

ODS

 

e.g. 6C4

All Welsh Local Health Boards closed on 30 September 2009.

Local Health Boards introduced from 1 October 2009.

 

Workforce Development Confederation

 

B

 

L

 

W

 

F

 

A-9

 

A-9

 
   

ODS

 

e.g. LWF03

All closed June 2006

 

Note 1: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.

Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.

Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).

Note 2: The Pan SHAs are made up of confederations of SHAs and as such, are Health Areas, not organisations. However, it has been recognised that these health areas do require codes in order that NHS systems continue to function.

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

  

Table 2: CODING FORMATS FOR ORGANISATIONS IN SCOTLAND

Scottish ORGANISATION CODES are supplied by the Information Standards Directorate from NHS Scotland and published by the Organisation Data Service on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads/scotdown/.Scottish ORGANISATION CODES are supplied by the Information Standards Directorate from NHS Scotland and published by the Organisation Data Service:

Organisation Type

Character Position

Code allocated by:

Notes/Comments

 123456  
GP Practice - ScotlandS0-90-90-90-90-9NHS 

Scottish GP Fundholder

 

S

 

A-Z

 

B

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character identifies the Health Board the GPFH reports to.
3rd character (always B) shows GPFH status.

 

Scottish Health Agency

 

S

 

D

 

0-9

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character (D) identifies Scottish Office agencies

 

Scottish Health Board

 

S

 

A-Z

 

9

 

9

 

9

 
 

ISD, Scotland

 
 

Scottish Provider

 

S

 

A-Z

 

A,C,D

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character identifies the Health Board the organisation reports to.
3rd character identifies the organisation type:
A= Health Unit
C = Hospital Trust
D = Nursing Home

 

  

Table 3: CODING FORMATS for ORGANISATIONS in OTHER HOME COUNTRIES

ORGANISATION CODES for Isle of Man Government Departments, Directorates and Sites which are published by the Organisation Data Service can be found on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads/iomdown.ORGANISATION CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:

Organisation Type

Character Position

Code allocated by:

Notes/Comments

 123456  

GP Practice - Alderney

 

A

 

L

 

D

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Guernsey

 

G

 

U

 

E

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Isle of Man (IOM)

 

Y

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Jersey

 

J

 

E

 

R

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

Isle of Man (IOM) Government Department

 

Y

 

J

 

A-9

 
   

ODS

 

Eg. YJM

 

Primary Healthcare Directorate (Isle of Man)

 

Y

 

K

 

A-9

 
   

ODS

 

Eg. YK1

 

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

 

top


ORGANISATION DEPARTMENT CODE

Change to Attribute: Changed Description

A code which identifies an ORGANISATION DEPARTMENT uniquely.

For NHS ORGANISATIONS it is a code that is managed by either the:

Note:
Organisation Data Service codes, can be downloaded from the Organisation Data Service website.
Organisation Data Service contact details, can be found at Contact Details.

ORGANISATION DEPARTMENT CODING FRAMES

Notes:

ORGANISATION DEPARTMENT CODING FRAMES

Character
Position

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 

Format

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

A Frame

 

Department Type Identifier

 

Department Identifier

 
   

A Frame:

Example
Pathology Laboratory e.g. 69010

  • 6 = Department Type Identifier
  • 9010 = Department Identifier

The structure and format of ORGANISATION DEPARTMENT CODES maintained by the Organisation Data Service, NHS Prescription Services and other agencies are detailed in the table below.

ORGANISATION CODES TABLES

Table 1: CODING FORMATS FOR ORGANISATION DEPARTMENTS IN ENGLAND AND WALES

ORGANISATION DEPARTMENT CODES for England and Wales which are published by the Organisation Data Service can be found on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads.ORGANISATION DEPARTMENT CODES for England and Wales are published by the Organisation Data Service and can be found:

Organisation Type

Frame Type

Character Position

Code allocated by:

Notes/Comments

 

See Coding Frames Table

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 
  

Executive Agency Programme Department

 

N/A

See Note

 

X

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

A-Y

 

A-Y

 

ODS

 

First six characters denote Executive Agency Programme

e.g. X09001AA

 

Pathology Laboratory 

A

 

6

 

9

 

A-9

 

A-9

 

A-9

 
   

ODS

 

e.g. 69010

 

Note: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.

Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.

Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

top


ORGANISATION SITE CODE

Change to Attribute: Changed Description

This provides a unique identifier of each site for an ORGANISATION.

Note: Only ORGANISATION SITE CODES which have been notified to and issued by the Organisation Data Service may be used.

Note:
Organisation Data Service codes, can be downloaded from the Organisation Data Service website.
Organisation Data Service contact details, can be found at Contact Details.

ORGANISATION SITE CODING FRAMES

Notes:

ORGANISATION SITE CODING FRAMES

Character
Position

1

2

3

4

5

6

7

8

9

Format

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

A Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Site or Sub-Division Identifier

 
  

B Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Site or Sub-Division Identifier

 
    

C Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Site or Sub-Division Identifier

 
    

D Frame

 

Organisation Type
Identifier

 

Practice Identifier

 

Branch Surgery Identifier

 

E Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Site or Sub-Division Identifier

 
    

F Frame

 

Organisation Type
Identifier

 

Organisation Identifier

 
    

G Frame

 

Organisation Type
Identifier

 

Organisation Identifier

 

Site or Sub-Division Identifier

 
   

H Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
    

I Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
    

J Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
    

NHS Organisation Sites:

A Frame:

Example
Local Service Provider Site e.g. LSP0101

  • LSP = Org Type Identifier
  • 01 = Organisation Identifier
  • 01 = Site or sub-division

B Frame:

Example
Strategic Health Authority Site e.g. Q3001

  • Q = Organisation Type Identifier
  • 30 = Organisation Identifier
  • 01 = Site or sub-division

Also:

Primary Care Trust Sitee.g. 5CT49
Care Trust Sitee.g. TAK01
Other Statutory Authority Sitee.g. X1601
NHS Trust Sitee.g. RH802
Government Department Sitee.g. XDA01
Local Health Board (Wales) Sitee.g. 7A101
Welsh Local Health Board Site (all closed 30 September 2009) e.g. 6C401
Treatment Centree.g. 5CG12

C Frame:

Example
Independent Sector Healthcare Provider Site e.g. NT101

  • NT = Organisation Site Type Identifier
  • 1 = Organisation Identifier
  • 01 = equals site or sub-division

Also:

Primary Healthcare Directorate (Isle of Man) Sitee.g. YK101

D Frame

Example
GP Practice Branch Surgery: e.g. H81010002

  • H (and length of code) = Organisation Identifier
  • 81010 = Organisation Identifier (parent GP Practice)
  • 002 = Branch Surgery Identifier

E Frame

Example
Special Health Authority (SpHA) Site: e.g. T2A001

  • T2 = Organisation Type Identifier
  • A0 = Organisation Identifier
  • 1 = Site or Sub-Division Identifier

F Frame

Example
Dispensary: e.g. FA002

  • F = Organisation Type Identifier
  • A002 = Organisation Identifier

G Frame

Example
Local Authority Site: e.g. V001AA

  • V = Organisation Type Identifier
  • 001 = Organisation Identifier
  • AA = Site or Sub-Division Identifier

Please Note: The Local Authority codes are not available for general use but must only be used to facilitate Spine Smartcard and Endpoint Registration.


H Frame

Example
Prison: e.g. YDE01

  • YDE = Organisation Type Identifier
  • 01 = Site or Sub-Division Identifier

I Frame

Example
Optical Site: e.g. TP01A,

  • TP = Organisation Type Identifier
  • 01A = Site or Sub-Division Identifier

J Frame

Example
Care Home Site: e.g. VN01A

  • VN = Organisation Type Identifier
  • 01A = Site or Sub-Division Identifier

The structure and format of ORGANISATION SITE CODES maintained by the Organisation Data Service, NHS Prescription Services and other agencies are detailed in the tables below.

NHS ORGANISATION SITE CODES TABLES

Coding Formats

Table 1: CODING FORMATS FOR ORGANISATION SITES IN ENGLAND AND WALES

ORGANISATION SITE CODES for England and Wales which are published by the Organisation Data Service can be found on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads.ORGANISATION SITE CODES for England and Wales are published by the Organisation Data Service and can be found:

Organisation Type

Frame Type

Character Position

Code allocated by:

Notes/Comments

 

See Coding Frames Table

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 

9

 
  

Care Home Site

 

J

 

V

 

L, M or N

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. VN01A, VM01A, VL01A

 

Care Trust Site

 

B

 

T

 

A-Y

 

A-Y

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning Care Trust

e.g. TAK01

 

Dispensary

 

F

 

F

 

A-Y

 

A-9

 

0-9

 

0-9

 
    

NHS Prescription Services

 

e.g. FA002

 

Executive Agency Site

 

N/A

See Note

 

X

 

0-9

 

0-9

 

0-9

 

0-9

 
    

ODS

 

First three characters denote Executive Agency

e.g. X0901

 

Government Department Site

 

B

 

X

 

A-Y

 

A-Y

 

0-9

 

0-9

 
    

ODS

 

First three characters denote Government Department

e.g. XDA01

 

GP Practice Branch Surgery - England and Wales

 

D

 

A-H,
J-N,
P,
W &
Y

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

ODS

 

First 6 characters denote parent practice. Char 1 = W for Welsh GP Practice.

All other values represent English GP Practices

e.g. H81010002

 

Independent Sector Healthcare Provider Site

 

C

 

N

 

A-Y

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning Private Healthcare Provider

e.g. NT101

 

Local Authority (LA) Site

 

G

 

V

 

A-9

 

A-9

 

A-9

 

A-Y

 

A-Y

 
   

ODS

 

First four characters denote LA

e.g. V001AA

 
Local Health Board (Wales) Site

B

 

7

 

A-9

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning NHS Trust

e.g. 7A101

 

Local Service Provider (LSP) Site

 

A

 

L

 

S

 

P

 

0-9

 

0-9

 

0-9

 

0-9

 
  

ODS

 

First five characters denote LSP

e.g. LSP0101

 

NHS Trust Site

 

B

 

R

 

A-9

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning NHS Trust

e.g. RH802

 

Optical Site

 

I

 

T

 

P or Q

 

0-9

 

A-9

 

A-9

 
    

ODS

 

e.g. TP01A, TQ01A

 

Other Statutory Authority (OSA) Site

 

B

 

X

 

0-9

 

0-9

 

0-9

 

0-9

 
    

ODS

 

First three characters denote owning OSA

e.g. X1601

 

Primary Care Trust (PCT) Site

 

B

 

5

 

A-9

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning Primary Care Trust

e.g. 5CT49

 

Prison

 

H

 

Y

 

D

 

E

 

A-9

 

A-9

 
    

ODS

 

e.g. YDE01

 

Special Health Authority (SpHA) Site

 

E

 

T

 

1

 

1-9

 

0-9

 

A-9

 
    

ODS

 

First three characters denote owning SpHA

e.g. T115A

 

Strategic Health Authority (SHA) Site

 

B

 

Q

 

A-9

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning SHA Trust

e.g. Q3001

 

Treatment Centre

 

B

 

5,
N or
R

 

A-9

 

A-9

 

A-9

 

A-9

 
    

ODS

 

First three characters denote owning NHS TrustPCT or Private Healthcare Provider

e.g. 5CG12, NT501, RBFTC

 

Welsh Local Health Board Site

 

B

 

6

 

A-Y

 

0-9

 

A-9

 

A-9

 
    

NHS Wales Informatics Service

 

First three characters denote owning Local Health Board (Wales)

e.g. 6C4A1

All Welsh Local Health Board Sites closed on 30 September 2009.

Local Health Board Sites introduced from 1 October 2009.

 

Note: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.

Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.

Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

  

Table 2: CODING FORMATS FOR ORGANISATION SITES IN OTHER HOME COUNTRIES

ORGANISATION SITE CODES for Isle of Man Government Departments, Directorates and Sites which are published by the Organisation Data Service can be found on their website at:
http://nww.connectingforhealth.nhs.uk/ods/downloads/iomdown.ORGANISATION SITE CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:

Organisation Type

Character Position

Code allocated by:

Notes/Comments

 12345  

Primary Healthcare Directorate (Isle of Man) Site

Y

 

K

 

A-9

 

A-9

 

A-9

 

ODS

 

First three characters denote parent IOM Directorate

e.g. YK101

 

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

 

top


For enquiries, please email datastandards@nhs.net