Change Request
 

NHS Connecting for Health

NHS Data Model and Dictionary Service

Reference: Change Request 1281
Version No:1.0
Subject:Organisation Code Update
Effective Date:Immediate
Reason for Change:Patch
Publication Date:7 December 2011

Background:

This Patch updates the Attribute Organisation Code to move "NHS Wales Informatics Service" to the correct place in the Coding Formats table.

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Summary of changes:

Attribute Definitions
ORGANISATION CODE   Changed Description
 

Date:7 December 2011
Sponsor:Richard Kavanagh, NHS Connecting for Health

Note: New text is shown with a blue background. Deleted text is crossed out. Retired text is shown in grey. Within the Diagrams deleted classes and relationships are red, changed items are blue and new items are green.

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ORGANISATION CODE

Change to Attribute: Changed Description

A code which identifies an ORGANISATION uniquely.

For NHS ORGANISATIONS it is a code that is managed by either the:

to identify most ORGANISATIONS that exchange information within the NHS or return information to the Centre. Examples of ORGANISATIONS that can be identified this way are Primary Care Trusts and Strategic Health Authorities.

Notes:

ORGANISATION CODING FRAMES

  • All NHS ORGANISATIONS are coded using coding frames, as shown in the tables below:

Character
Position

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 

Format

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

a/n

 

A Frame

 

Organisation
Type Identifier

 

Organisation Identifier

 
   

B Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

C Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

D Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
     

E Frame

 

Organisation Identifier

 
       

F Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
    

G Frame

 

Organisation Type Identifier

 

Practice Identifier

 
  

H Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
     

I Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

J Frame

 

Organisation Type Identifier

 

Organisation Identifier

 
   

K Frame

 

Organisation Identifier

 
     

 L Frame

 

Organisation Type Identifier

 

Organisation Identifier

 

Organisation Type Identifier

 
   

NHS Organisations:

A Frame:

Example
Independent Provider e.g. 8HA03

  • 8 = Organisation Type Identifier
  • Remainder of code identifies organisation

Also:

Cancer Registrye.g. Y0401
Primary Care Group/Local Health Group (now all closed)e.g. 4AA24

B Frame:

Example
Local Service Provider e.g. LSP01

  • LSP = Organisation Type Identifier
  • 01 = Organisation Identifier

Also:

Application Service Providere.g. YGM01
Education (Deanery)e.g. YDF01
NHS Support Agenciese.g. YDD01
Workforce Development Confederation (All closed June 2006) e.g. LWF03

C Frame:

Example
School e.g. EE134290

  • EE = Organisation Type Identifier
  • Remainder of code identifies organisation

D Frame:

Example
Strategic Health Authority e.g. Q30

  • Q = Organisation Type Identifier
  • 30 = Organisation Identifier

Also:

Care Trust e.g. TAK
Local Health Board (Wales) e.g. 7A1
NHS Trust e.g. RH8
Primary Care Trust e.g. 5CT
Welsh Local Health Board (All closed 30 September 2009) e.g. 6C4

E Frame:

Example
Government Office Region (GOR) e.g. K

  • K = Organisation Identifier
Note: ORGANISATION TYPE of Government Office Region (GOR) is identified by a one character code; no other one character code exists.

F Frame:

Example
Pharmacy HQ e.g. P001

  • P = Organisation Type Identifier
  • 001 = Organisation Identifier

Also:

Care Home Headquarterse.g.CA0A
Local Authority
Please Note: The Local Authority codes are not available for general use
but must only be used to facilitate Spine Smartcard and Endpoint Registration
.
e.g.V001
Optical Headquarters e.g.T1A1

G Frame:

Example
GP Practice e.g. Y00001

  • Y = Organisation Type Identifier
  • 00001 = Practice Identifier

Also:

General Dental Practicee.g.V20052

H Frame:

Example
Cancer Network e.g. N01

  • N0 (where the 2nd character is numeric and not alpha) = Organisation Type Identifier
  • 1 = Organisation Identifier

Also:

Booking Management System (BMS) Call Centre Establishmente.g. YF1
Government Departmente.g. XDA
Independent Sector Healthcare Provider (where the 2nd character is alpha)e.g. NT1
IT Cluster (ITC) (All closed in England on 31 March 2007) e.g. Y41
National Application Service Provider (NASP) (NPfIT)e.g. YEA
Other Statutory Authoritye.g. X16
Pan SHAe.g. Y51

I Frame:

Example
Special Health Authority (SpHA) e.g. T1150

  • T1 = Organisation Type Identifier
  • 150 = Organisation Identifier

J Frame:

Example
Transplant Consortium e.g. Y01T1

  • Y01T = Organisation Type Identifier
  • 1 = Organisation Identifier

K Frame:

Example
NHS Wales Informatics Service e.g. W00

  • W00 = Organisation Identifier

L Frame:

Example
Local Commissioning Group (Northern Ireland) e.g. ZC010

  • Characters 1-3 (ZC0) AND character 5 (0) = Organisation Type Identifier
  • Character 4 identifies organisation

Note: this is a 5 character method of displaying Local Commissioning Group (Northern Ireland) identifiers.
Characters 3 and 5 are ‘fillers’. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory) zeros can be omitted, e.g. ZC1.
The 3 character method of displaying the Local Commissioning Group (Northern Ireland) identifiers fit under the H Frame.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009.


The structure and format of ORGANISATION CODES maintained by the Organisation Data Service, NHS Prescription Services, NHS Dental Services and other agencies are detailed in the tables below.

ORGANISATION CODES TABLES

Table 1: CODING FORMATS FOR ORGANISATIONS IN ENGLAND AND WALES

ORGANISATION CODES for England and Wales are published by the Organisation Data Service and can be found:

Organisation Type

Frame Type

Character Position

Code allocated by:

Notes/Comments

 

See Coding Frames Table

 

1

 

2

 

3

 

4

 

5

 

6

 

7

 

8

 
  

Application Service Provider

 

B

 

Y

 

G

 

M

 

A-9

 

A-9

 
   

ODS 

 

e.g. YGM01

 

Booking Management System (BMS) Call Centre Establishment

 

H

 

Y

 

F

 

A-9

 
     

ODS

 

e.g. YF1

 

Cancer Network

 

H

 

N

 

0-9

 

A-9

 
     

ODS

 

e.g. N01

 

Cancer Registry

 

A

 

Y

 

A-9

 

A-9

 

A-9

 

A-9

 
   

ODS

 

e.g. Y0401

 

Care Home Headquarters

 

F

 

A, C or D

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. CA0A

 

Care Trust (CT)

 

D

 

T

 

A-Y

 

A-Y

 
     

ODS

 

e.g. TAK

 

Directorate of Health and Social Care (DHSC)

 

N/A

All Closed

Y

 

2

 

0-9

 
     

ODS

 

DHSCs in England all closed in June 2003

e.g. Y21

 

Education (Deanery)

 

B

 

Y

 

D

 

F

 

A-9

 

A-9

 
   

ODS

 

e.g. YDF01

 

Executive Agency

 

N/A

See Note 1 

X

 

0-9

 

0-9

 
     

ODS

 

e.g. X09

 

Executive Agency Programme

 

N/A

See Note 1 

X

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

ODS

 

First three characters denote Executive Agency

e.g. X09001

 

General Dental Practice - England and Wales

 

G

 

V

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

NHS Dental Services

 

e.g. V20052

 

Government Department

 

H

 

X

 

A-Y

 

A-Y

 
     

ODS

 

e.g. XDA

 

Government Office Region (GOR)

 

E

 

A-Y

 
       

ONS

 

e.g. K

Government Office Regions (GORs) closed 31 March 2011 - from 1 April 2011 referred to as Regions

 

GP Practice - England and Wales

 

G

 

A-H,
J-N,
P,
W &
Y

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 
  

NHS Prescription Services

 

Char 1 = W for Welsh GP Practice.
All other values represent English GP Practices

From 2003, ALL newly allocated Practice Codes begin with a Y"

e.g. Y00001

 

NHS Wales Informatics Service (NWIS)

 

K

 

W

 

0

 

0

 
     

ODS

 

Only one organisation of this type exists for Wales

e.g. W00

 

Independent Provider

 

A

 

8

 

A-Y

 

A-9

 

0-9

 

0-9

 
   

ODS - England
NHS Wales Informatics Service - Wales

 

Used for Independent Therapists, Independent Hospices and Charities Char 2: W - Wales.

All other values represent England.

e.g. 8HA03

 

Independent Sector Healthcare Provider

 

H

 

N

 

A-Y

 

A-9

 
     

ODS

 

e.g. NT1

 

IT Cluster (ITC)

 

H

 

Y

 

4

 

0-9

 
     

ODS

 

e.g. Y41

All IT Clusters in England closed on 31 March 2007

 

Local Authority (LA)

 

F

 

V

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. V001

 

Local Commissioning Group (Northern Ireland)

 

L

 

Z

 

C

 

0

 

0-9

 

0

 
   

Department for Health, Social Services and Public Safety (DHSSPS), Northern Ireland

 

e.g.ZC010

Note that characters 3 and 5 are ‘fillers’ to create a 5 character code. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory), zeros can be omitted and fits under the H frame: e.g. ZC1.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009. 

 

Local Health Board (Wales)

 

B

 

7

 

A-9

 

A-9

 
     

ODS 

 

e.g. 7A1 

 

Local Service Provider (LSP)

 

B

 

L

 

S

 

P

 

0-9

 

0-9

 
   

ODS

 

e.g. LSP01

 

National Application Service Provider (NASP) (NPfIT)

 

H

 

Y

 

E

 

A-9

 
     

ODS

 

e.g. YEA

 

NHS Support Agencies (Shared Services and Health Informatics Services)

 

B

 

Y

 

D

 

D

 

A-9

 

A-9

 
   

ODS

 

e.g. YDD01

 

NHS Trust

 

D

 

R

 

A-9

 

A-9

 
     

ODS

 

e.g. RH8

 

NHS Wales Informatics Service (NWIS)

 

K

 

W

 

0

 

0

 
     

ODS

 

Only one organisation of this type exists for Wales

e.g. W00

 

Optical Headquarters

 

 

 

0-9

 

A-9

 

A-9

 
    

ODS 

 

e.g. T1A1 

 

Other Statutory Authority (OSA)

 

H

 

X

 

0-9

 

0-9

 
     

ODS

 

e.g. X16

 

Pan SHA

 

H

See Note 2 

Y

 

5

 

0-9

 
     

ODS

 

e.g. Y51

 

Pharmacy HQ

 

F

 

P

 

A-9

 

A-9

 

A-9

 
    

ODS

 

e.g. P001

 

Primary Care Group/ Local Health Group

 

A

 

4

 

A-Y

 

A-Y

 

0-9

 

0-9

 
   

ODS

 

Primary Care Groups in England and Local Health Groups in Wales
2nd char = W for Welsh LHGs.

PCGs all closed by March 2002

e.g. 4AA24

 

Primary Care Trust (PCT)

 

D

 

5

 

A-9

 

A-9

 
     

ODS

 

e.g. 5CT

 

School

 

C

 

E

 

E

 

A-9

 

A-9

 

A-9

 

A-9

 

A-9

 

A-9

 

Department for Education and ODS

 

e.g. EE134290

 

Special Health Authority (SpHA)

 

I

 

T

 

0-9

 

1-9

 

0-9

 

0

 
   

ODS

 

e.g. T1150

 

Strategic Health Authority (SHA)

 

D

 

Q

 

A-9

 

A-9

 
     

ODS

 

Strategic Health Authorities in England

e.g. Q30

 

Transplant Consortium

 

J

 

Y, S, W or Z

 

0-9

 

0-9

 

T

 

0-9

 
   

ODS

 

English Transplant Consortiums are all Closed.

England = Y, Scotland = S, Wales = W and N.Ireland = Z

e.g. Y01T1

 

Welsh Local Health Board (WLHB)

 

D

 

6

 

A-Y

 

0-9

 
     

ODS

 

e.g. 6C4

All Welsh Local Health Boards closed on 30 September 2009.

Local Health Boards introduced from 1 October 2009.

 

Workforce Development Confederation

 

B

 

L

 

W

 

F

 

A-9

 

A-9

 
   

ODS

 

e.g. LWF03

All closed June 2006

 

Note 1: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.

Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.

Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).

Note 2: The Pan SHAs are made up of confederations of SHAs and as such, are Health Areas, not organisations. However, it has been recognised that these health areas do require codes in order that NHS systems continue to function.

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

  

Table 2: CODING FORMATS FOR ORGANISATIONS IN SCOTLAND

Scottish ORGANISATION CODES are supplied by the Information Standards Directorate from NHS Scotland and published by the Organisation Data Service:

Organisation Type

Character Position

Code allocated by:

Notes/Comments

 123456  
GP Practice - ScotlandS0-90-90-90-90-9NHS 

Scottish GP Fundholder

 

S

 

A-Z

 

B

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character identifies the Health Board the GPFH reports to.
3rd character (always B) shows GPFH status.

 

Scottish Health Agency

 

S

 

D

 

0-9

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character (D) identifies Scottish Office agencies

 

Scottish Health Board

 

S

 

A-Z

 

9

 

9

 

9

 
 

ISD, Scotland

 
 

Scottish Provider

 

S

 

A-Z

 

A,C,D

 

0-9

 

0-9

 
 

ISD, Scotland

 

2nd character identifies the Health Board the organisation reports to.
3rd character identifies the organisation type:
A= Health Unit
C = Hospital Trust
D = Nursing Home

 

  

Table 3: CODING FORMATS for ORGANISATIONS in OTHER HOME COUNTRIES

ORGANISATION CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:

Organisation Type

Character Position

Code allocated by:

Notes/Comments

 123456  

GP Practice - Alderney

 

A

 

L

 

D

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Guernsey

 

G

 

U

 

E

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Isle of Man (IOM)

 

Y

 

0-9

 

0-9

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

GP Practice - Jersey

 

J

 

E

 

R

 

0-9

 

0-9

 

0-9

 

NHS Prescription Services

 
 

Isle of Man (IOM) Government Department

 

Y

 

J

 

A-9

 
   

ODS

 

Eg. YJM

 

Primary Healthcare Directorate (Isle of Man)

 

Y

 

K

 

A-9

 
   

ODS

 

Eg. YK1

 

Isle of Man (IOM) Government Department

 

Y

 

J

 

A-9

 
   

ODS

 

e.g. YJM

 

Primary Healthcare Directorate (Isle of Man)

 

Y

 

K

 

A-9

 
   

ODS

 

e.g. YK1

 

Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).

 

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