NHS Connecting for Health

NHS Data Model and Dictionary Service

Type:Patch
Reference:1316
Version No:1.0
Subject:Update Patch
Effective Date:Immediate
Reason for Change:Patch
Publication Date:31 July 2012

Background:

This patch updates the NHS Data Model and Dictionary as follows:

To view a demonstration on "How to Read an NHS Data Model and Dictionary Change Request", visit the NHS Data Model and Dictionary help pages at: http://www.datadictionary.nhs.uk/Flash_Files/changerequest.htm.

Note: if the web page does not open, please copy the link and paste into the web browser.

Summary of changes:

Supporting Information
CODING AND CLASSIFICATIONS MENU   Changed Description
DEPARTMENT OF HEALTH   Changed Description
TECHNOLOGY REFERENCE DATA UPDATE DISTRIBUTION SERVICE (TRUD)   Changed Description
UNSEALED SOURCE TREATMENT COURSE   Changed Description
WHAT'S NEW: JUNE 2012   Changed Description
 
Attribute Definitions
APPRAISAL REVIEW PLANNED DATE   Changed Description
CARE GROUP CODE   Changed Description
DELAY REASON COMMENT   Changed Description
DELAY REASON INDICATOR   Changed Description
DELIVERY METHOD   Changed Description
DELIVERY OF PLACENTA METHOD   Changed Description
DELIVERY PLACE CHANGE REASON   Changed Description
EMPLOYEE ABSENCE CATEGORY CODE   Changed Description
EMPLOYEE ABSENCE WORKING HOURS LOST   Changed Description
EMPLOYEE DISABILITY STATUS CODE   Changed Description
EMPLOYEE INTERNATIONAL RECRUIT INDICATOR   Changed Description
EMPLOYEE PLAN TYPE CODE   Changed Description
EMPLOYEE RESIDENCY STATUS   Changed Description
EMPLOYEE SUPERVISOR TYPE CODE   Changed Description
EMPLOYMENT CONTRACT SESSION TYPE CODE   Changed Description
EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR   Changed Description
EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR   Changed Description
EMPLOYMENT STATUS   Changed Description
PAYSCALE DESCRIPTION   Changed Description
POSITION INTERNATIONAL RECRUITMENT INDICATOR   Changed Description
POSITION STATUS CODE   Changed Description
PROFESSIONAL REGISTRATION TYPE CODE   Changed Description
 
Data Elements
ACTUAL FRACTIONS   Changed Description
ANATOMICAL TREATMENT SITE (RADIOTHERAPY)   Changed Description
APPRAISAL REVIEW DATE   Changed Description
APPRAISAL REVIEW PLANNED DATE (CONSULTANT JOB PLAN NEXT)   Changed Description
APPRAISAL REVIEW PLANNED DATE (NEXT)   Changed Description
APPRAISAL REVIEW PLANNED DATE (PDP NEXT)   Changed Description
AREA OF WORK NAME   Changed Description
AREA OF WORK NAME (CLINICAL SUB SPECIALTY)   Changed Description
ASSIGNMENT CONTRACTED FTE   Changed Description
ASSIGNMENT END DATE   Changed Description
ASSIGNMENT GROUP CODE   Changed Description
ASSIGNMENT JOB SHARE INDICATOR   Changed Description
ASSIGNMENT LAST WORKING DATE   Changed Description
ASSIGNMENT STATUS CODE   Changed Description
ASSIGNMENT TYPE CODE   Changed Description
CARE GROUP CODE (EMPLOYEE ASSIGNMENT)   Changed Description
CARE GROUP CODE (POSITION)   Changed Description
EARLIEST CLINICALLY APPROPRIATE DATE   Changed Description
EMPLOYEE ABSENCE CATEGORY CODE   Changed Description
EMPLOYEE ABSENCE DURATION   Changed Description
EMPLOYEE ABSENCE END DATE   Changed Description
EMPLOYEE ABSENCE OCCURRENCE TOTAL (REPORTING PERIOD)   Changed Description
EMPLOYEE ABSENCE RATE (REPORTING PERIOD)   Changed Description
EMPLOYEE ABSENCE SICKNESS REASON CODE   Changed Description
EMPLOYEE ABSENCE START DATE   Changed Description
EMPLOYEE ABSENCE TYPE CODE   Changed Description
EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD)   Changed Description
EMPLOYEE DISABILITY STATUS CODE   Changed Description
EMPLOYEE HESA STUDENT NUMBER   Changed Description
EMPLOYEE INTERNATIONAL RECRUIT INDICATOR   Changed Description
EMPLOYEE LEARNING ACCOUNT START DATE   Changed Description
EMPLOYEE LENGTH OF TIME IN POSITION   Changed Description
EMPLOYEE LOCAL IDENTIFIER   Changed Description
EMPLOYEE NATIONAL TRAINING NUMBER   Changed Description
EMPLOYEE NHS IDENTIFIER   Changed Description
EMPLOYEE NHS LENGTH OF SERVICE   Changed Description
EMPLOYEE ORGANISATION LENGTH OF SERVICE   Changed Description
EMPLOYEE QUALIFICATION AWARDED DATE   Changed Description
EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (GP TRAINING)   Changed Description
EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (SPECIALIST TRAINING)   Changed Description
EMPLOYEE RESIDENCY STATUS   Changed Description
EMPLOYEE WORK PERMIT END DATE   Changed Description
EMPLOYMENT CONTRACT END DATE   Changed Description
EMPLOYMENT CONTRACT NATURE CODE   Changed Description
EMPLOYMENT CONTRACT SESSION TYPE CODE   Changed Description
EMPLOYMENT CONTRACT START DATE   Changed Description
EMPLOYMENT CONTRACT TYPE CODE   Changed Description
EMPLOYMENT CONTRACT WORKING HOURS   Changed Description
EMPLOYMENT CONTRACT WORKING SESSIONS   Changed Description
EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 1 DATE   Changed Description
EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 2 DATE   Changed Description
EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE   Changed Description
EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR   Changed Description
EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR   Changed Description
EMPLOYMENT HISTORY LEAVING DESTINATION CODE   Changed Description
EMPLOYMENT HISTORY LEAVING REASON CODE   Changed Description
EMPLOYMENT HISTORY NHS JOINING DATE (FIRST)   Changed Description
EMPLOYMENT HISTORY NHS JOINING DATE (LATEST)   Changed Description
EMPLOYMENT HISTORY NHS LEAVING DATE (LATEST)   Changed Description
EMPLOYMENT HISTORY ORGANISATION JOINING DATE   Changed Description
FLEXIBLE WORKING PATTERN TYPE CODE   Changed Description
FTE STABILITY RATE (JOB ROLE IN REPORTING PERIOD)   Changed Description
FTE STABILITY RATE (ORGANISATION IN REPORTING PERIOD)   Changed Description
FTE STABILITY RATE (STAFF GROUP IN REPORTING PERIOD)   Changed Description
HEADCOUNT (ORGANISATION CURRENT)   Changed Description
HEADCOUNT (POSITION ASSIGNMENT CURRENT)   Changed Description
HEADCOUNT STABILITY RATE (JOB ROLE IN REPORTING PERIOD)   Changed Description
HEADCOUNT STABILITY RATE (ORGANISATION IN REPORTING PERIOD)   Changed Description
HEADCOUNT STABILITY RATE (STAFF GROUP IN REPORTING PERIOD)   Changed Description
HEADCOUNT TURNOVER RATE (FTE IN REPORTING PERIOD)   Changed Description
HEADCOUNT TURNOVER RATE (ORGANISATION IN REPORTING PERIOD)   Changed Description
JOB ROLE TITLE (POSITION)   Changed Description
MACHINE IDENTIFIER   Changed Description
MENTAL CATEGORY   Changed Description
OCCUPATION CODE   Changed Description
OCCUPATION CODE (CLINICAL SECOND SPECIALTY)   Changed Description
OCCUPATION CODE (CLINICAL SPECIALTY)   Changed Description
OCCUPATION CODE DESCRIPTION   Changed Description
ORGANISATION TYPE (EMPLOYER)   Changed Description
PAYSCALE CODE   Changed Description
PAYSCALE CODE (EMPLOYEE ASSIGNMENT LATEST)   Changed Description
PAYSCALE DESCRIPTION   Changed Description
PAYSCALE SPINE POINT CODE   Changed Description
PAYSCALE TYPE   Changed Description
PERSON AGE IN YEARS (REPORTING PERIOD END DATE)   Changed Description
PERSON FULL NAME (CLINICAL SUPERVISOR LATEST)   Changed Description
PERSON FULL NAME (EDUCATIONAL SUPERVISOR LATEST)   Changed Description
PERSON GIVEN NAME (FIRST)   Changed Description
PERSON GIVEN NAME (SECOND)   Changed Description
PERSON GIVEN NAME (THIRD)   Changed Description
POSITION BUDGETED FTE   Changed Description
POSITION CONTRACTED FTE   Changed Description
POSITION FTE VARIANCE   Changed Description
POSITION IDENTIFIER   Changed Description
POSITION INTERNATIONAL RECRUITMENT INDICATOR   Changed Description
POSITION ROTA PATTERN CODE   Changed Description
POSITION SHIFT TYPE CODE   Changed Description
POSITION STATUS CODE   Changed Description
POSITION VACANCY END DATE   Changed Description
POSITION VACANCY FTE   Changed Description
POSITION VACANCY IDENTIFIER   Changed Description
POSITION VACANCY LENGTH OF TIME UNFILLED   Changed Description
POSITION VACANCY START DATE   Changed Description
POSITION VACANCY STATUS CODE   Changed Description
POSITION WORKED FTE (REPORTING PERIOD)   Changed Description
PROFESSIONAL REGISTRATION ENTRY IDENTIFIER   Changed Description
PROFESSIONAL REGISTRATION EXPIRY DATE   Changed Description
PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE   Changed Description
PROFESSIONAL REGISTRATION STATUS   Changed Description
PROFESSIONAL REGISTRATION TYPE CODE   Changed Description
PROFESSIONAL REGISTRATION TYPE CODE (POSITION)   Changed Description
QUALIFICATION PLANNED COMPLETION DATE CHANGE REASON (CCT)   Changed Description
QUALIFICATION SUBJECT AREA CODE   Changed Description
QUALIFICATION TITLE   Changed Description
QUALIFICATION TYPE CODE   Changed Description
RADIOTHERAPY EPISODE IDENTIFIER   Changed Description
RADIOTHERAPY FIELD IDENTIFIER   Changed Description
RADIOTHERAPY TREATMENT REGION   Changed Description
SEXUAL ORIENTATION (CURRENT)   Changed Description
STAFF GROUP CODE (TRAINING ACTIVITY CLASSIFICATION)   Changed Description
STAFF GROUP STANDARD HOURS   Changed Description
STAFF GROUP STANDARD SESSIONS   Changed Description
START DATE (ASSIGNMENT PAYSCALE)   Changed Description
STOP SMOKING EXCEPTION VALIDATION INDICATOR   Changed Description
TIME OF EXPOSURE   Changed Description
TRAINING ACTIVITY ACCREDITATION CREDIT AMOUNT   Changed Description
TRAINING ACTIVITY ACTUAL COMPLETION DATE (GP TRAINING)   Changed Description
TRAINING ACTIVITY ACTUAL COMPLETION DATE (SPECIALIST TRAINING)   Changed Description
TRAINING ACTIVITY ASSESSOR TYPE CODE   Changed Description
TRAINING ACTIVITY DELIVERY METHOD TYPE CODE   Changed Description
TRAINING ACTIVITY NAME   Changed Description
TRAINING ACTIVITY START DATE (GP TRAINING)   Changed Description
TRAINING ACTIVITY START DATE (SPECIALIST TRAINING)   Changed Description
TRAINING ACTIVITY TYPE CODE   Changed Description
 

Date:31 July 2012
Sponsor:Richard Kavanagh, NHS Connecting for Health

Note: New text is shown with a blue background. Deleted text is crossed out. Retired text is shown in grey. Within the Diagrams deleted classes and relationships are red, changed items are blue and new items are green.

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CODING AND CLASSIFICATIONS MENU

Change to Supporting Information: Changed Description

top


DEPARTMENT OF HEALTH

Change to Supporting Information: Changed Description

The Department of Health is an ORGANISATION.

The Department of Health's role is to improve the quality and convenience of care provided by the NHS and social services. Its work includes setting national standards, shaping the direction of health and social care services and promoting healthier living.

For further information on the Department of Health, see the Department of Health website.For further information on the Department of Health, see the Department of Health website.

 

top


TECHNOLOGY REFERENCE DATA UPDATE DISTRIBUTION SERVICE (TRUD)

Change to Supporting Information: Changed Description

The Technology Reference Data Update Distribution Service (TRUD) is a service hosted by the UK Terminology Centre.

The Technology Reference Data Update Distribution Service (TRUD) provides a  mechanism for the UK Terminology Centre to license and distribute reference data to interested parties. This is the preferred terminology distribution method of the UK Terminology Centre.

For further information, see the TRUD website.For further information, see the TRUD website.

 

top


UNSEALED SOURCE TREATMENT COURSE

Change to Supporting Information: Changed Description

An Unsealed Source Treatment Course is a CLINICAL INTERVENTION.

A type of Brachytherapy Treatment Course.An Unsealed Source Treatment Course is a type of Brachytherapy Treatment Course.

An Unsealed Source Treatment Course is a prescribed course of radiotherapy treatment for a PATIENT where an unsealed source of radiation is used.An Unsealed Source Treatment Course is a prescribed course of Radiotherapy treatment for a PATIENT where an unsealed source of radiation is used.

 

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WHAT'S NEW: JUNE 2012

Change to Supporting Information: Changed Description

Release: June 2012

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1314 (Immediate) - DDCN 1314/2012 Reasonable Offer Update
  • CR1282 (29 June 2012) - ISB 0090 Amd 36/2011 Independent Sector Healthcare Provider (ISHP) Codes extended for ISHPs and Sites
  • CR1258 (1 July 2012) - ISB 0147 Amd 23/2011 Changes to the National Cancer Waiting Times Monitoring Data Set
  • CR1282 (29 June 2012) - ISB 0090 Amd 36/2011 Independent Sector Healthcare Provider (ISHP) Codes extended for ISHPs and Sites
  • CR1258 (1 July 2012) - ISB 0147 Amd 23/2011 Changes to the National Cancer Waiting Times Monitoring Data Set

Release: May 2012

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1215 (1 June 2012) - ISB 1067 Amd 30/2011 National Workforce Data Set

    The following have been incorporated early to allow users to see the changes, but please note that the implementation date is 1 April 2013:

  • CR1028 (1 April 2013) - ISB 1069 Amd 14/2012 Children and Young People's Health Services Data Set
  • CR1029 (1 April 2013) - ISB 1072 Amd 12/2012 Child and Adolescent Mental Health Services (CAMHS) Data Set
  • CR1104 (1 April 2013) - ISB 1513 Amd 13/2012 Maternity Secondary Uses Data Set

Release: March 2012

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

Release: January 2012

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

Release: November 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1264 (Immediate) - ISB 1077 Amd 3/2012 Automatic Identification and Data Capture (AIDC) for Patient Identification Data Set
  • CR1274 (Immediate) - DDCN 1274/2011 CDS Prime Recipient Identity Update

    The following have been incorporated early to allow users to see the changes, but please note that the implementation date is 1 April 2012:

  • CR1265 (1 April 2012) - ISB 1520 Amd 29/2011 Changes to the Improving Access to Psychological Therapies Data Set

Release: October 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1271 (Immediate) - DDCN 1271/2011 Commissioning Data Set Addressing Grid Update
  • CR1268 (Immediate) - DDCN 1268/2011 Sexual Orientation Code
  • The following has been incorporated early to allow users to see the changes, but please note that the implementation date is 1 April 2012:

  • CR1158 and CR1260 (1 April 2012) - ISB 1533 Amd 63/2010 Systemic Anti-Cancer Therapy Data Set and Systemic Anti-Cancer Therapy Data Set Message Schema

    The following have been incorporated early to allow users to see the changes, but please note that the implementation date is 1 July 2012:

  • CR1270 (1 July 2012) - ISB 1080 Amd 25/2011 Amendments to NHS Health Check Data Set
  • CR1250 (1 July 2012) - ISB 1080 Amd 25/2011 NHS Health Checks Data Set Message Schema Version 2.0.0

Release: August 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1232 (Immediate) - ISB 0034 Amd 26/2006 Systematized Nomenclature of Medicine Clinical Terms (SNOMED CT) - NHS Data Model and Dictionary Overview
  • CR1222 (1 April 2012) - ISB 0021 Amd 86/2010 Introduction of the International Classification of Diseases Tenth Revision 4th Edition
  • CR1190 (1 September 2011) - ISB 1538 Amd 131/2010 Chlamydia Testing Activity Data Set
  • CR1188 (Immediate) - Amd 85/2010 Genitourinary Medicine Clinic Activity Data Set (GUMCAD) Extension to include Enhanced Sexual Health Services (ESHS)

The following data set is initially being introduced for local use only. A future Information Standards Notice will be published to notify providers and system suppliers of the requirement to flow the data set nationally:

Release: July 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1249 (Immediate) - DDCN 1249/2011 General Pharmaceutical Council Registration Changes

The following has been incorporated early to allow users to see the changes, but please note that the implementation date is 1 July 2012:

Release: June 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1256 (Immediate) - DDCN 1256/2011 School Definitions
  • CR1117 (26 August 2011) - ISB 0090 Amd 94/2010 Organisation Data Service Identification Codes for Local Authorities in England and Wales
  • CR1251 (Immediate) - DDCN 1251/2011 Change to the Format/Length of Weekly Hours Worked
  • CR1243 (Immediate) - DDCN 1243/2011 National Interim Clinical Imaging Procedure (NICIP) Code Set

Release: April 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1154 (1 April 2011) - ISB 0011 Amd 87/2010 Mental Health Minimum Data Set Version 4.0
  • CR1234 (Immediate) - DDCN 1234/2011 Technology Reference Data Update Distribution Service (TRUD)
  • CR1168 (Immediate) - ISB 0097 Amd 140/2010 Genitourinary Medicine Access Monthly Monitoring Data Set Amendments - Removal of Human Immunodeficiency Virus data

The following has been incorporated early to allow users to see the changes, but please note that the implementation date is 1 April 2012:

Release: March 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

Release: January 2011

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:
  • CR1116 (1 April 2010) - ISB 0003 Amd 79/2010 Immunisation Programmes Activity Data Set (KC50)
  • CR1112 (1 April 2010) - ISB 1511 Amd 26/2010 NHS Continuing Healthcare and NHS Funded Nursing Care
  • CR1068 (Immediate) - ISB 0133 Amd 161/2010 Change To Central Return: Human Papillomavirus (HPV) Immunisation Programme - Vaccine Monitoring Minimum Data Set
  • CR1211 (Immediate) - DDCN 1211/2010 Commissioning Data Set Addressing Grid / Organisation Code (Code of Commissioner) Update

Release: December 2010

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

Release: November 2010

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1119 (Immediate) - DDCN 1119/2010 Organisation Codes Update 
  • CR1192 (Immediate) - DDCN 1192/2010 Change of name for "Health Solution Wales"
  • CR1199 (Immediate) - DDCN 1199/2010 General Pharmaceutical Council and Royal Pharmaceutical Society of Great Britain Update
  • CR1189 (Immediate) - DDCN 1189/2010 National Institute for Health and Clinical Excellence
  • CR1187 (Immediate) - DDCN 1187/2010 Introduction of the Department for Education

Release: September 2010

Information Standards Notices and Data Dictionary Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1128 (Immediate) - DDCN 1128/2010 Changes to reporting procedures for Overseas Visitors from the European Economic Area and Switzerland
  • CR1173 (Immediate) - DDCN 1173/2010 Care Quality Commission Update
  • CR1143 (Immediate) - DDCN 1143/2010 General Pharmaceutical Council
  • CR1061 (1 October 2010) - ISB 0092/2010 CDS Type 20: Out-patient: Retirement of Default Codes for Out-patient Procedures
  • CR1133 (Immediate) - ISB 00289/2010 National Specialty List

Release: August 2010

  • The August 2010 Release introduces the NHS Data Model and Dictionary Help Pages.

Release: July 2010

Information Standards Notices and Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

Release: May 2010

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

Release: March 2010

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1123 (1 April 2010) - DSCN 18/2010 Information Standards Notice (ISN)
  • CR1139 (Immediate) - DSCN 16/2010 Person Weight
  • CR1130 (Immediate) - DSCN 15/2010 Change of name for "The NHS Information Centre for health and social care"
  • CR1013 (April 2010) - DSCN 14/2010 Sexual and Reproductive Health Activity Dataset (SRHAD)
  • CR1125 (Immediate) - DSCN 13/2010 NHS Data Model and Dictionary Maintenance Update - Policy Definitions
  • CR1122 (Immediate) - DSCN 11/2010 Changes to Family Planning References

Release: January 2010

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1115 (Immediate) - DSCN 10/2010 Data Standards: Updating of e-Government Interoperability Framework and Government Data Standards Catalogue References

Release: December 2009

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1100 (Immediate) - DSCN 25/2009 NHS Prescription Services Update
  • CR1045 (1 December 2009) - DSCN 17/2009 Referral to Treatment Clock Stop Administrative Event
  • CR1003 (1 December 2009) - DSCN 16/2009 Commissioning Data Sets: Mandation of 18 Week Referral To Treatment Data Items

Release: November 2009

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1113 (Immediate) - DSCN 24/2009 Information Standards Board for Health and Social Care Update
  • CR1087 (Immediate) - DSCN 23/2009 Health Professions Council Update
  • CR1081 (Immediate) - DSCN 22/2009 Data Standards: NHS Data Model and Dictionary Maintenance Update
  • CR1019 (27 November 2009) - DSCN 21/2009 Data Standards: Organisation Data Service (ODS) - Optical Sites and Optical Headquarters
  • CR1034 (27 November 2009) - DSCN 20/2009 Data Standards: Organisation Data Service (ODS) - Care Homes in England and Wales and their Headquarters

Release: September 2009

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1065 (1 October 2009) - DSCN 15/2009 Data Standards: Organisation Data Service, Local Health Boards

Release: June 2009

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1014 (1 June 2009) - DSCN 13/2009 Religious and Other Belief System Affiliation
  • CR1074 (Immediate) - DSCN 12/2009 Data Standards: Care Quality Commission
  • CR1056 (Immediate) - DSCN 11/2009 Data Standards: NHS Data Model and Dictionary Maintenance Update
  • CR1072 (1 December 2009) - DSCN 10/2009 Data Standards: National Radiotherapy Data Set
  • CR1073 (Immediate) - DSCN 09/2009 Central Returns: Diagnostic Waiting Times and Activity Data Set
  • CR1066 (Immediate) - DSCN 08/2009 Data Standards: NHS Prescription Services and NHS Dental Services
  • CR1047 (1 April 2011) - DSCN 07/2009 Data Standards: Diabetic Retinopathy Screening Dataset v3.6 
  • CR1059 (Immediate) - DSCN 06/2009 Data Standard: National Workforce Data Set v2.1
  • CR914 (April 2008 (Retrospective)) - DSCN 05/2009 NHS Stop Smoking Services Quarterly Monitoring Return
  • CR899 (Immediate) - DSCN 02/2009 NHS Data Model and Dictionary Maintenance Update

Release: March 2009

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1001 (1 April 2009) - DSCN 03/2009 Introduction of Commissioning Data Set Schema Version 6-1 (2008-04-01) and update to Commissioning Data Set Schema Version 6-0 (2008-01-14)
  • CR976 (31 March 2009) - DSCN 26/2008 Subject: KP90 - Admissions, Changes in Status and Detentions under the Mental Health Act
  • CR1017 (1 April 2009) - DSCN 25/2008 Critical Care Minimum Data Set
  • CR1002 (1 April 2009) - DSCN 24/2008 Data Standards: Introduction of Commissioning Dataset Version 6.1
  • CR1016 (Immediate) - DSCN 23/2008 4 Byte Version of the Read Codes - Withdrawal

Release: December 2008

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1022 (1 January 2009) - DSCN 29/2008 Data Standards: 18 Weeks Referral to Treatment (RTT) Time, Performance Sharing
  • CR901 (Immediate) - DSCN 28/2008 Removal of references to EDIFACT and the NHS Wide Clearing Service (NWCS) 
  • CR843 (1 April 2009) - DSCN 22/2008 Data Standards: National Radiotherapy Data Set
  • CR1011 (1 January 2009) - DSCN 20/2008 Data Standards: National Cancer Waiting Times Minimum Data Set 

Release: November 2008

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1026 (3 November 2008) - DSCN 21/2008 Information Standard: Mental Health Act 2007 Mental Category

Release: August 2008

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR1018 (Immediate) - DSCN 19/2008 Data Standards: Change of Name for National Administrative Code Services (NACS) to Organisation Data Service (ODS)
  • CR956 (1 September 2008) - DSCN 18/2008 Central Return: Human Papillomavirus (HPV) Immunisation Programme, Vaccine Monitoring Minimum Dataset
  • CR861 (Immediate) - DSCN 16/2008 Central Return:  Hospital and Community Services Complaints and General Practice (including Dental) Complaints - KO41(a) and KO 41(b)
  • CR964 (Immediate) - DSCN 14/2008 Central Return: 18 Weeks ‘Adjusted’ Referral to Treatment (RTT) Dataset
  • CR965 (Immediate) - DSCN 13/2008 Data Standards: Organisation Data Service (ODS) - Change to the Default Codes Set to Support Changes to GMS Contract
  • CR879 (Immediate) - DSCN 12/2008 Data Standards: Quarterly Monitoring: Cancelled Operations Data Set (QMCO)

Release: May 2008

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR502 (Immediate) - DSCN 10/2008 Data Standards: National Workforce Data Definitions (v2.0)
  • CR910 (1 April 2008) - DSCN 08/2008 Data Standards: National Direct Access Audiology Patient Tracking List (PTL) and Waiting Times (WT) data sets
  • CR900 (Immediate) - DSCN 07/2008 Data Standards: Inter-Provider Transfer Administrative Minimum Data Set
  • CR934 (1 April 2008) - DSCN 06/2008 Data Standards: Mental Health Minimum Data Set (version 3.0)
  • CR935 (Immediate) - DSCN 05/2008 Data Standards: 18 Weeks Rules Suite
  • CR925 (1 September 2008) - DSCN 04/2008 Genitourinary Medicine Clinic Activity Data Set Change to an Information Standard
  • CR942 (1 June 2008) - DSCN 03/2008 General Practice and General Medical Practitioner (GMP) - changes resulting from the introduction of the General Medical Services (GMS) Contract

Release: February 2008

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR812 (Immediate) - DSCN 01/2008 Central Return: Diagnostics Waiting Times Census Data Set
  • CR881 (31 December 2007) - DSCN 42/2007 Central Return: Referral To Treatment Summary Patient Tracking List
  • CR904 (Immediate) - DSCN 41/2007 Data Standards: Admission Intended Procedure Update
  • CR824 (1 February 2008) - DSCN 39/2007 Data Standards: 48 Hour Genitourinary Medicine Access Monthly Monitoring (GUMAMM)

Release: November 2007

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR919 (Immediate) - DSCN 38/2007 Data Standards: Mental Health Minimum Data Set Schema
  • CR814 (1 April 2008) - DSCN 37/2007 Data Standards: Introduction of Mental Health Minimum Data Set version 2.1
  • CR930 (31 December 2007) - DSCN 35/2007 Data Standards: A correction to the version 6 Commissioning Data Set schema
  • CR834 (Immediate) - DSCN 34/2007 Data Standards: Referral Request Received Date
  • CR875 (Immediate) - DSCN 33/2007 Data Standards: National Administrative Codes Service: Introduction of codes for the new Pan SHAs
  • CR880 (Immediate) - DSCN 29/2007 Data Standards: Amendments to Doctor Index Number (DIN) Description

Release: August 2007

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR845 (Immediate) - DSCN 28/2007 Data Standards: Treatment Function Code (Referral to Treatment Period)
  • CR831 (1 October 2007) - DSCN 27/2007 Data Standards: Update to Commissioning Data Set XML Schema v5
  • CR825 (1 October 2007) - DSCN 16/2007 Data Standards: Source of Referral for Outpatients (18 Weeks)

Release: June 2007

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR799 (31 December 2007) - DSCN 18/2007 Data Standards: Introduction of Commissioning Data Set Version 6
  • CR833 (Immediate) - DSCN 17/2007 Data Standards: Introduction of Commissioning Data Set validation table
  • CR801 (Immediate) - DSCN 15/2007 Data Standards: Cover of Vaccination Evaluated Rapidly (COVER) Return

Release: May 2007

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR800 (31 December 2007) - DSCN 14/2007 Commissioning Data Set Schema Version 6-0
  • CR856 (1 October 2007) - DSCN 13/2007 Data Standards: Discharge Ready Date
  • CR869 (Immediate) - DSCN 12/2007 Data Standards: Update to Clinical Coding Introduction
  • CR827 (1 October 2007) - DSCN 09/2007 Data Standards: Earliest Reasonable Offer Date
  • CR817 (1 October 2007) - DSCN 08/2007 Data Standards: Introduction of Age into Commissioning Data Sets
  • CR849 (May 2007) - DSCN 07/2007 National Administrative Codes Service: Introduction of new identification codes for Dental Consultants
  • CR822 (Immediate) - DSCN 06/2007 Data Standards: Update to Organisation Codes
  • CR850 (Immediate) - DSCN 05/2007 National Administrative Codes Service: Amendments to Default Codes
  • CR786 (1 April 2007) - DSCN 04/2007 Quarterly Monitoring Accident and Emergency Services (QMAE) Central Return

Release: February 2007

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR811 (Immediate) - DSCN 03/2007 Diagnostic Waiting Times and Activity
  • CR826 (1 October 2007) - DSCN 02/2007 Extension of Treatment Function to Support the Measurement of 18 Week Referral to Treatment Periods
  • CR813 (1 April 2007) - DSCN 01/2007 Paediatric Critical Care Minimum Data Set
  • CR768 (1 January 2007) - DSCN 18/2006 Changes to the NHS Data Dictionary to support the measurement of 18 week referral to treatment periods
  • CR798 (6 November 2006) - DSCN 19/2006 Commissioning Data Set (CDS) Version 5 XML Message Schema
  • CR776 (1 October 2006) - DSCN 05/2006 Data Standards: Accident and Emergency Enhancements to Investigation and Treatment Codes

Release: September 2006

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR795 (31 October 2006) - DSCN 22/2006 Organisation Codes / Organisation Site Codes
  • CR792 (1 April 2007) - DSCN 15/2006 Neonatal Critical Care
  • CR719 (1 April 2006) - DSCN 09/2006 Measuring and Recording of Waiting Times
  • CR791 (1 April 2007) - DSCN 13/2006 Priority Type
  • CR774 (1 September 2006) - DSCN 12/2006 Person Marital Status

Release: May 2006

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR764 (1 April 2006) - DSCN 08/2006 Diagnostics waiting times and activity
  • Correction to menu structure to include Critical Care Minimum Data Set

Release: April 2006

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR608 (1 October 2006) - DSCN 07/2006 Introduction of Commissioning Data Set Version 5 and its associated XML schema into the NHS Data Dictionary.
  • CR756 (1 September 2005) - DSCN 19/2005 PbR Commissioning for Out of Area Treatments (OATs) and Charge-Exempt Overseas Visitors
  • CR724 (1 April 2006) - DSCN 13/2005 Critical Care Minimum Data Set
  • CR754 (1 April 2006) - DSCN 17/2005 Treatment Function and Main Specialty Code Revisions
  • CR763 (1 April 2006) - DSCN 20/2005 New Treatment Functions for therapy services and anticoagulant service
  • CR767 (Immediate) - DSCN 02/2006 Referral Request Received Date
  • CR690 (1 September 2005) - DSCN 16/2005 Marital Status

Release: August 2005

Data Set Change Notices incorporated into the NHS Data Model and Dictionary:

  • CR555 (1 April 2005) - DSCN 11/2005 Data Standards: COVER - Hepatitis B immunisation for babies
  • CR715 (Immediate) - DSCN 10/2005 Data Standards: Treatment Function Codes - correction and clarification of names and descriptions
  • CR706 (1 April 2005) - DSCN 09/2005 Data Standards: Cancer Registration Data Set
  • CR691 (1 July 2005) - DSCN 06/2005 Data Standards: NSCAG Commissioner Code

For all Information Standards Notices and Data Set Change Notices, see the Information Standards Board for Health and Social Care Website

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APPRAISAL REVIEW PLANNED DATE

Change to Attribute: Changed Description

The planned review date for an APPRAISAL REVIEW.The planned review date for an APPRAISAL REVIEW of an EMPLOYEE PLAN.

 

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CARE GROUP CODE

Change to Attribute: Changed Description

A classification of the type of CARE GROUP.The type of CARE GROUP.

National Codes:

01Elective Care
02Emergency Care - Accident and Emergency
03Emergency Care - Critical Care
04Emergency Care - Other Emergency Care
05Cancer
06Mental Health
07Older people services
08Children and maternity - Children
09Children and maternity - Young People
10Children and maternity - Maternity and Gynaecology Devices
11Long term conditions - Diabetes Care
12Long term conditions - Renal Care
13Long term conditions - Other Long Term Conditions
14Coronary Heart Disease
 

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DELAY REASON COMMENT

Change to Attribute: Changed Description

A comment on the reason why a Cancer Care Spell Delay was experienced with regard to a Cancer Care Spell.

This must be recorded for each breach of existing service standards (introduced by the NHS Cancer Plan (2000)) and the extended service standards (as specified within the Cancer Reform Strategy (2007)) after any patient pauses have been taken into account.

The standards for which a DELAY REASON COMMENT must be given are:

-maximum two week wait** for an urgent GENERAL PRACTITIONER referral for suspected cancer to Date First Seen for all suspected cancers
-maximum one month** wait from urgent GENERAL PRACTITIONER referral for suspected cancer to First Definitive Treatment for testicular cancer, acute leukaemia and children's cancer (under 16 years of age at date of First Definitive Treatment)*
-maximum two month wait** from urgent GENERAL PRACTITIONER referral for suspected cancer to First Definitive Treatment for all cancers
-maximum one month wait** from CANCER TREATMENT PERIOD START DATE (DECISION TO TREAT DATE) to First Definitive Treatment for all cancers
-maximum 31-day wait from CANCER TREATMENT PERIOD START DATE (DECISION TO TREAT DATE or EARLIEST CLINICALLY APPROPRIATE DATE) to the start of second or subsequent treatment for all cancers, where the CANCER TREATMENT MODALITY is Radiotherapy (Teletherapy, Brachytherapy or Proton Therapy)
-maximum 31-day wait from CANCER TREATMENT PERIOD START DATE (DECISION TO TREAT DATE or EARLIEST CLINICALLY APPROPRIATE DATE) to start of second or subsequent treatment for all cancers where the CANCER TREATMENT MODALITY is surgery
-maximum 31-day wait from CANCER TREATMENT PERIOD START DATE (DECISION TO TREAT DATE or EARLIEST CLINICALLY APPROPRIATE DATE) to start of second or subsequent treatment for all cancers where the CANCER TREATMENT MODALITY is an Anti-Cancer Drug Regimen (Cytotoxic Chemotherapy, Hormone Therapy, Immunotherapy or other drug regimen)
-maximum 31-day wait from CANCER TREATMENT PERIOD START DATE (DECISION TO TREAT DATE or EARLIEST CLINICALLY APPROPRIATE DATE) to start of second or subsequent treatment for all cancers where the CANCER TREATMENT MODALITY is other than Anti-Cancer Drug Regimen, surgery or Radiotherapy.
-maximum 62-day wait from referral for suspected cancer from an NHS Cancer Screening Programme to First Definitive Treatment for breast, bowel and cervical cancers*
-maximum 62-day wait from a decision to upgrade the priority of a PATIENT by a CONSULTANT (or authorised member of a CONSULTANT team) to First Definitive Treatment 
-maximum two week wait** for an urgent referral for breast symptoms (where cancer is not initially suspected) to DATE FIRST SEEN.

* Breast, bowel, cervical and testicular cancer, along with acute leukaemia are defined by ICD-10 coding - see Department of Health guidance at Cancer Waiting Times Documentation and Links.

** For the performance management and the requirement to record a DELAY REASON COMMENT for the above service standards, the following standardised time periods have been identified:

Time Period Number of Calendar Days 
Two Weeks14
One Month31
Two Months62
 

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DELAY REASON INDICATOR

Change to Attribute: Changed Description

A classification of the delay periods for cancer waiting time service standards, as specified in the National Cancer Waiting Times Monitoring Data Set requirements.

Classification:

a.delay between CANCER REFERRAL TO TREATMENT PERIOD START DATE and DATE FIRST SEEN, where PRIORITY TYPE is National Code 3 'Two Week Wait'
b.delay between CANCER REFERRAL TO TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where PRIORITY TYPE is National Code 3 'Two Week Wait' and CANCER TREATMENT EVENT TYPE is National Code 01 'First treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
c.delay between CANCER REFERRAL TO TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where PRIORITY TYPE is National Code 2 'Urgent' and SOURCE OF REFERRAL FOR OUT-PATIENTS is National Code 17 'Referral from an NHs Screening Programme' and CANCER TREATMENT EVENT TYPE is National Code 01 'First treatment for a new primary cancer'
d.delay between CANCER TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is National Code 01 'First treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
e.delay between CONSULTANT UPGRADE DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is National Code 01 'First treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
f.delay between CANCER TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is NOT National Code 01 'First treatment for a new primary cancer' OR 07 'First treatment for metastatic disease following an unknown primary'
b.delay between CANCER REFERRAL TO TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where PRIORITY TYPE is National Code 3 'Two Week Wait' and CANCER TREATMENT EVENT TYPE is National Code 01 'First Definitive Treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
c.delay between CANCER REFERRAL TO TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where PRIORITY TYPE is National Code 2 'Urgent' and SOURCE OF REFERRAL FOR OUT-PATIENTS is National Code 17 'Referral from a National Screening Programme' and CANCER TREATMENT EVENT TYPE is National Code 01 'First Definitive Treatment for a new primary cancer'
d.delay between CANCER TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is National Code 01 'First Definitive Treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
e.delay between CONSULTANT UPGRADE DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is National Code 01 'First Definitive Treatment for a new primary cancer' or 07 'First treatment for metastatic disease following an unknown primary'
f.delay between CANCER TREATMENT PERIOD START DATE and TREATMENT START DATE FOR CANCER, where CANCER TREATMENT EVENT TYPE is NOT National Code 01 'First Definitive Treatment for a new primary cancer' OR 07 'First treatment for metastatic disease following an unknown primary'
 

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DELIVERY METHOD

Change to Attribute: Changed Description

The method by which a baby is delivered, which is a REGISTRABLE BIRTH.

National Codes:

0Spontaneous vertex
1Spontaneous other cephalic
2Low forceps, not breech
3Other forceps, not breech
4Ventouse, vacuum extraction
5Breech
6Breech extraction
7Elective caesarean section
8Emergency caesarean section
9Other
 

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DELIVERY OF PLACENTA METHOD

Change to Attribute: Changed Description

The method by which a placenta was removed at the end of Labour And Delivery.

National Codes:

01Physiological
02Active
03Manual Removal
 

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DELIVERY PLACE CHANGE REASON

Change to Attribute: Changed Description

If the place of delivery is different from the place originally intended, either in the type of place or geographically, the reasons for change should be classified as below.

National Codes:

1Decision made during pregnancy because of change of address
2Decision made during pregnancy for clinical reasons
3Decision made during pregnancy for other reasons
4Decision made during labour for clinical reasons
5Decision made during labour for other reasons
6Occurred unintentionally during labour
 

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EMPLOYEE ABSENCE CATEGORY CODE

Change to Attribute: Changed Description

A high level classification of the reason for an EMPLOYEE ABSENCE.A high level reason for an EMPLOYEE ABSENCE.

National Codes:

01Adoption
02Paternity Adoption
03Paternity Birth
04Annual Leave
05Maternity
06Sickness
07Special Leave
08Study Leave
09Disability
 

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EMPLOYEE ABSENCE WORKING HOURS LOST

Change to Attribute: Changed Description

This is the number of working hours lost of an EMPLOYEE ABSENCE.The number of working hours lost of an EMPLOYEE ABSENCE. It is based upon the EMPLOYMENT CONTRACT WORKING HOURS for the ASSIGNMENT of the EMPLOYEE in the period of the EMPLOYEE ABSENCE as recorded by the EMPLOYEE ABSENCE START DATE and EMPLOYEE ABSENCE END DATE.

Where the absence relates to staff whose contracted time is measured in EMPLOYMENT CONTRACT WORKING SESSIONS, then the lost working sessions should be converted into lost working hours by using the conversion factor of a session representing 3.5 hours.

 

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EMPLOYEE DISABILITY STATUS CODE

Change to Attribute: Changed Description

An indicator to denote whether an EMPLOYEE considers whether or not they are disabled.An indication of whether an EMPLOYEE considers they are disabled.

National Codes:

01Yes, they consider themselves to be disabled
02No, they do not consider themselves to be disabled
 

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EMPLOYEE INTERNATIONAL RECRUIT INDICATOR

Change to Attribute: Changed Description

An indicator to denote whether or not an EMPLOYEE was recruited from outside of the United Kingdom.An indication of whether an EMPLOYEE was recruited from outside of the United Kingdom.

National Codes:

01EMPLOYEE was recruited from outside the United Kingdom
02EMPLOYEE was not recruited from outside the United Kingdom
 

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EMPLOYEE INTERNATIONAL RECRUIT INDICATOR

Change to Attribute: Changed Description

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EMPLOYEE PLAN TYPE CODE

Change to Attribute: Changed Description

A classification of the type of EMPLOYEE PLAN.The type of EMPLOYEE PLAN.

National Codes:

01Consultant Job Plan
02Personal Development Plan
 

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EMPLOYEE RESIDENCY STATUS

Change to Attribute: Changed Description

An indicator denoting whether an EMPLOYEE who is not a national of the United Kingdom has the right to stay and work permanently in the UK.An indication of whether an EMPLOYEE who is not a national of the United Kingdom has the right to stay and work permanently in the United Kingdom.

National Codes:

01Permanent
02Temporary
 

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EMPLOYEE SUPERVISOR TYPE CODE

Change to Attribute: Changed Description

The type of an EMPLOYEE SUPERVISOR.

This is the type of supervision the PERSON is providing to an EMPLOYEE who is receiving formal on-going training in the workplace.

National Codes:

01Clinical Supervisor - the named Clinical Supervisor has ultimate clinical responsibility for patients who may be diagnosed or treated by the EMPLOYEE under supervision
02Educational Supervisor - the named Educational Supervisor having educational responsibility for the EMPLOYEE in a training placement. This may or may not be the same person fulfilling the Clinical Supervisor role
01Clinical Supervisor - the named Clinical Supervisor has ultimate clinical responsibility for PATIENTS who may be diagnosed or treated by the EMPLOYEE under supervision
02Educational Supervisor - the named Educational Supervisor having educational responsibility for the EMPLOYEE in a training placement. This may or may not be the same person fulfilling the Clinical Supervisor role
 

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EMPLOYMENT CONTRACT SESSION TYPE CODE

Change to Attribute: Changed Description

A classification of the type of working session specified in an EMPLOYMENT CONTRACT, this only applies where EMPLOYMENT CONTRACT WORKING SESSIONS are used to express the working week.The type of working session specified in an EMPLOYMENT CONTRACT, this only applies where EMPLOYMENT CONTRACT WORKING SESSIONS are used to express the working week.

National Codes:

01Fixed session
02Theatre session
 

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EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR

Change to Attribute: Changed Description

An indicator to denote whether or not an Exit Interview has taken place prior to an EMPLOYEE leaving employment with an NHS ORGANISATION.An indication of whether an Exit Interview has taken place prior to an EMPLOYEE leaving employment with an NHS ORGANISATION.

National Codes:

01Yes, interview was held
02No, interview was not held
 

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EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR

Change to Attribute: Changed Description

An indicator to denote whether or not an Exit Questionnaire has been completed prior to an EMPLOYEE leaving employment with an NHS ORGANISATION.An indication of whether an Exit Questionnaire has been completed prior to an EMPLOYEE leaving employment with an NHS ORGANISATION.

National Codes:

01Yes, questionnaire was completed
02No, questionnaire was not completed
 

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EMPLOYMENT STATUS

Change to Attribute: Changed Description

EMPLOYMENT STATUS is the current EMPLOYMENT status of a PERSON.The current EMPLOYMENT status of a PERSON.

National Codes:

01Employed
02Unemployed and Seeking Work
03Students who are undertaking full (at least 16 hours per week) or part-time (less than 16 hours per week) education or training and who are not working or actively seeking work
04Long-term sick or disabled, those who are receiving Incapacity Benefit, Income Support or both; or Employment and Support Allowance
05Homemaker looking after the family or home and who are not working or actively seeking work
06Not receiving benefits and who are not working or actively seeking work
07Unpaid voluntary work who are not working or actively seeking work
08Retired
ZZNot Stated (PERSON asked but declined to provide a response)
 

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PAYSCALE DESCRIPTION

Change to Attribute: Changed Description

A text description, or name, for a PAYSCALE.A narrative description, contained in the Whitley (or a local) manual, or on the HR/Payroll system, to describe a PAYSCALE CODE applicable to a PAYSCALE or PAYSCALE POINT.

 

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POSITION INTERNATIONAL RECRUITMENT INDICATOR

Change to Attribute: Changed Description

An indicator to denote whether or not a POSITION is suitable for recruitment outside of the United Kingdom.An indication of whether a POSITION is suitable for recruitment outside of the United Kingdom.

National Codes:

01Yes, the POSITION is suitable
02No, the POSITION is not suitable
 

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POSITION STATUS CODE

Change to Attribute: Changed Description

A classification of the status of a POSITION, in terms of whether or not it is filled by an EMPLOYEE.The status of a POSITION, in terms of whether or not it is filled by an EMPLOYEE.

National Codes:

01Closed
02Suspended
03New
04Zero budget
05Occupied
06Vacant
 

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PROFESSIONAL REGISTRATION TYPE CODE

Change to Attribute: Changed Description

The classification of PROFESSIONAL REGISTRATION TYPE.The PROFESSIONAL REGISTRATION TYPE.

National Codes:

01Association of Chartered Certified Accountants (ACCA) - Affiliate Membership
02Association of Chartered Certified Accountants (ACCA) - Full Membership
03Chartered Institute of Management Accountants (CIMA) - ACMA (Associate Membership)
04Chartered Institute of Management Accountants (CIMA) - FCMA (Full Membership)
05Chartered Institute of Management Accountants (CIMA) - Passed Finalist
06Chartered Institute of Management Accountants (CIMA) - Student
07Chartered Institute of Personnel and Development (CIPD) - Associate Member
08Chartered Institute of Personnel and Development (CIPD) - Companion
09Chartered Institute of Personnel and Development (CIPD) - Fellow
10Chartered Institute of Personnel and Development (CIPD) - Graduate Member
11Chartered Institute of Personnel and Development (CIPD) - Licentiate Member
12Chartered Institute of Personnel and Development (CIPD) - Member
13General Dental Council (GDC) - Full
14General Dental Council (GDC) - Temporary
15General Medical Council (GMC) - Full
16General Medical Council (GMC) - Limited
17General Medical Council (GMC) - Provisional
18General Medical Council (GMC) - Temporary
19Health Professions Council (HPC) - Arts Therapist 
20Health Professions Council (HPC) - Chiropodist/ Podiatrist 
21Health Professions Council (HPC) - Clinical Scientist 
22Health Professions Council (HPC) - Dietitian 
23Health Professions Council (HPC) - Biomedical Scientist 
24Health Professions Council (HPC) - Occupational Therapist 
25Health Professions Council (HPC) - Operating Department Practitioner 
26Health Professions Council (HPC) - Orthoptist 
27Health Professions Council (HPC) - Paramedic 
28Health Professions Council (HPC) - Physiotherapist 
29Health Professions Council (HPC) - Prosthetist/ Orthotist 
30Health Professions Council (HPC) - Radiographer 
31Health Professions Council (HPC) - Speech and Language Therapist 
32Nursing and Midwifery Council (NMC) - MIDWIFE 
33Nursing and Midwifery Council (NMC) - NURSE (Level One Nurse)
34Nursing and Midwifery Council (NMC) - NURSE (Level Two Nurse)
35Nursing and Midwifery Council (NMC) - Specialist Community Public Health Nurse 
36Nursing and Midwifery Council (NMC) - NURSE 
37General Social Care Council (GSCC)/ Scottish Social Services Council (SSSC)/ Care Council for Wales (CCW) - Social Worker 
 

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ACTUAL FRACTIONS

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 

Notes:
The total number of Fractions or hyperfraction delivered as part of a Radiotherapy Treatment Course.ACTUAL FRACTIONS is the total number of Fractions or hyperfraction delivered as part of a Radiotherapy Treatment Course. 

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ANATOMICAL TREATMENT SITE (RADIOTHERAPY)

Change to Data Element: Changed Description

Format/length:an6
HES item: 
Format/Length:an6
HES Item: 
National Codes: 
Default Codes: 

Notes:
A classification of part of the body to which the RADIOTHERAPY ACTUAL DOSE is administered.ANATOMICAL TREATMENT SITE (RADIOTHERAPY) is the same as attribute ANATOMICAL SITE.

ANATOMICAL TREATMENT SITE (RADIOTHERAPY) is the part of the body to which the RADIOTHERAPY ACTUAL DOSE is administered.

See the Radiotherapy Data Set Manual for the Office of Population Censuses and Surveys (OPCS-4) code to be used.

 

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APPRAISAL REVIEW DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
APPRAISAL REVIEW DATE is the same as attribute APPRAISAL REVIEW DATE.

 

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APPRAISAL REVIEW PLANNED DATE (CONSULTANT JOB PLAN NEXT)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
APPRAISAL REVIEW PLANNED DATE (CONSULTANT JOB PLAN NEXT) is the same as attribute APPRAISAL REVIEW PLANNED DATE.

The planned review date for the next APPRAISAL REVIEW of an EMPLOYEE PLAN where the EMPLOYEE PLAN TYPE CODE is National Code 01 'Consultant Job Plan'.APPRAISAL REVIEW PLANNED DATE (CONSULTANT JOB PLAN NEXT) is the planned review date for the next APPRAISAL REVIEW of an EMPLOYEE PLAN where the EMPLOYEE PLAN TYPE CODE is National Code 01 'Consultant Job Plan'.

 

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APPRAISAL REVIEW PLANNED DATE (NEXT)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
APPRAISAL REVIEW PLANNED DATE (NEXT) is the same as attribute APPRAISAL REVIEW PLANNED DATE.

The planned review date for the next APPRAISAL REVIEW of an EMPLOYEE PLAN.

 

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APPRAISAL REVIEW PLANNED DATE (PDP NEXT)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
APPRAISAL REVIEW PLANNED DATE (PDP NEXT) is the same as attribute APPRAISAL REVIEW PLANNED DATE.

The planned review date for the next APPRAISAL REVIEW of an EMPLOYEE PLAN where the EMPLOYEE PLAN TYPE CODE is National Code 02 'Personal Development Plan'.

APPRAISAL REVIEW PLANNED DATE (PDP NEXT) is the same as attribute APPRAISAL REVIEW PLANNED DATE where the EMPLOYEE PLAN TYPE CODE is National Code 02 'Personal Development Plan'. 

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AREA OF WORK NAME

Change to Data Element: Changed Description

Format/Length:max 75 characters
HES Item: 
National codes:See AREA OF WORK NAME 
Default codes: 
National Codes:See AREA OF WORK NAME 
Default Codes: 


Notes:
AREA OF WORK NAME is the same as attribute AREA OF WORK NAME.

The area, function or specialty where work activity takes place.

 

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AREA OF WORK NAME (CLINICAL SUB SPECIALTY)

Change to Data Element: Changed Description

Format/length:max 75 characters
HES item: 
National codesSee AREA OF WORK NAME
Default codes 
Format/Length:max 75 characters
HES Item: 
National Codes:See AREA OF WORK NAME 
Default Codes: 


Notes:
AREA OF WORK NAME (CLINICAL SUB SPECIALTY) is the same as attribute AREA OF WORK NAME.

In the Electronic Staff Record (ESR) system, these clinical specialties are included in the list of values for AREA OF WORK.

AREA OF WORK NAME (CLINICAL SUB SPECIALTY) should exclude Estates, Facilities and Corporate areas of work.

 

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ASSIGNMENT CONTRACTED FTE

Change to Data Element: Changed Description

Format/length:an4 (real number, including decimal point and 2 decimal places)
HES item: 
National codes: 
Default codes: 
Format/Length:an4 (real number, including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 

Notes:
This is the same as attribute ASSIGNMENT CONTRACTED FTE.ASSIGNMENT CONTRACTED FTE is the same as attribute ASSIGNMENT CONTRACTED FTE.

The Full Time Equivalent (FTE) for an ASSIGNMENT of an EMPLOYEE to a POSITION based upon the STAFF GROUP of the JOB ROLE for the POSITION.Where the standard working week for the EMPLOYEE is expressed in EMPLOYMENT CONTRACT WORKING HOURS per week, it is calculated as:

Where the standard working week for the EMPLOYEE is expressed in EMPLOYMENT CONTRACT WORKING HOURS per week, it is calculated as follows:

 EMPLOYMENT CONTRACT WORKING HOURS / STAFF GROUP STANDARD HOURS 

for example, if contracted working hours per week is 20 and the STAFF GROUP STANDARD HOURS is 37.5 per week, then 20 / 37.5 gives an ASSIGNMENT CONTRACTED FTE of 0.53.

Where the standard working week for the EMPLOYEE is expressed in EMPLOYMENT CONTRACT WORKING SESSIONS per week, it is calculated as follows:Where the standard working week for the EMPLOYEE is expressed in EMPLOYMENT CONTRACT WORKING SESSIONS per week, it is calculated as:

 EMPLOYMENT CONTRACT WORKING SESSIONS / STAFF GROUP STANDARD SESSIONS 

for example, if contracted working sessions per week is 5 and the STAFF GROUP STANDARD SESSIONS is 11 per week, then 5 / 11 gives an ASSIGNMENT CONTRACTED FTE of 0.45.

 

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ASSIGNMENT END DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
ASSIGNMENT END DATE is the same as attribute ASSIGNMENT END DATE.

The date on which an EMPLOYEE ended an ASSIGNMENT in an ORGANISATION.

 

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ASSIGNMENT GROUP CODE

Change to Data Element: Changed Description

Format/Length:a1
HES Item: 
National codesSee ASSIGNMENT GROUP CODE 
Default codes 
National Codes:See ASSIGNMENT GROUP CODE 
Default Codes: 

Notes:
ASSIGNMENT GROUP CODE is the same as attribute ASSIGNMENT GROUP CODE.

A classification for Non-Medical workforce to identify EMPLOYEES who are GP Practice staff or NHS Direct staff for Non-Medical Workforce Census purposes.

 

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ASSIGNMENT JOB SHARE INDICATOR

Change to Data Element: Changed Description

Format/Length:n2
HES Item: 
National Codes:See ASSIGNMENT JOB SHARE INDICATOR 
Default Codes:97 - Not recorded
 98 - Not applicable
 99 - Not known


Notes:
ASSIGNMENT JOB SHARE INDICATOR is the same as attribute ASSIGNMENT JOB SHARE INDICATOR.

An indicator of whether or not an ASSIGNMENT is subject to a Job Share agreement.

 

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ASSIGNMENT LAST WORKING DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute ASSIGNMENT LAST WORKING DATE.

The date of the last day on which the EMPLOYEE will physically work for the ORGANISATION.

The date may differ from the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE due to annual leave, etc.

ASSIGNMENT LAST WORKING DATE is the same as attribute ASSIGNMENT LAST WORKING DATE. 

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ASSIGNMENT STATUS CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes:See ASSIGNMENT STATUS CODE
Default codes: 
Format/Length:n2
HES Item: 
National Codes:See ASSIGNMENT STATUS CODE
Default Codes: 


Notes:
ASSIGNMENT STATUS CODE is the same as attribute ASSIGNMENT STATUS CODE.

The classification of the status of an ASSIGNMENT, in terms of the nature of the POSITION and the EMPLOYEE appointed to it.

 

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ASSIGNMENT TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes:See ASSIGNMENT TYPE CODE
Default codes: 
Format/Length:n2
HES Item: 
National Codes:See ASSIGNMENT TYPE CODE
Default Codes: 


Notes:
ASSIGNMENT TYPE CODE is the same as attribute ASSIGNMENT TYPE CODE.

A classification which indicates whether an EMPLOYEE has a full-time or part-time EMPLOYMENT CONTRACT for the ASSIGNMENT.

 

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CARE GROUP CODE (EMPLOYEE ASSIGNMENT)

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes 
Default codes 
Format/Length:n2
HES Item: 
National Codes:See CARE GROUP CODE
Default Codes: 


Notes:
CARE GROUP CODE (EMPLOYEE ASSIGNMENT) is the same as attribute CARE GROUP CODE.

The CARE GROUP CODE of the CARE GROUP recorded by the CARE GROUP APPLICABILITY for the ASSIGNMENT of the EMPLOYEE.CARE GROUP CODE (EMPLOYEE ASSIGNMENT) is the CARE GROUP CODE of the CARE GROUP recorded by the CARE GROUP APPLICABILITY for the ASSIGNMENT of the EMPLOYEE.

An EMPLOYEE with more than one concurrent ASSIGNMENT will have a separate CARE GROUP APPLICABILITY recorded for each.

 

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CARE GROUP CODE (POSITION)

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes 
Default codes 
Format/Length:n2
HES Item: 
National Codes:See CARE GROUP CODE
Default Codes: 


Notes:
CARE GROUP CODE (POSITION) is the same as attribute CARE GROUP CODE.

The CARE GROUP CODE of the CARE GROUP recorded by the CARE GROUP APPLICABILITY for the POSITION.

 

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EARLIEST CLINICALLY APPROPRIATE DATE

Change to Data Element: Changed Description

Format/Length:See DATE 
HES Item: 
National Codes:
Default Codes: 


Notes:
The earliest DATE that it was clinically appropriate for an ACTIVITY to take place.

EARLIEST CLINICALLY APPROPRIATE DATE is the earliest DATE that it was clinically appropriate for an ACTIVITY to take place.

For the Radiotherapy Data Set this is the same as the DECISION TO TREAT DATE unless there was an elective delay.

For the Community Information Data Set the EARLIEST CLINICALLY APPROPRIATE DATE may be used locally to inform waiting time calculations.  It can be used to account for periods of time where it is not appropriate to treat the PATIENT for clinical reasons, for example:

 

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EMPLOYEE ABSENCE CATEGORY CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYEE ABSENCE CATEGORY CODE
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE ABSENCE CATEGORY CODE.

A high level classification of the reason for an EMPLOYEE ABSENCE

EMPLOYEE ABSENCE CATEGORY CODE is the same as attribute EMPLOYEE ABSENCE CATEGORY CODE. 

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EMPLOYEE ABSENCE DURATION

Change to Data Element: Changed Description

Format/length:n3
HES item: 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 


Notes:
The number of calendar days of absence of an EMPLOYEE ABSENCE, it is calculated as follow:

EMPLOYEE ABSENCE DURATION is the number of calendar days of absence of an EMPLOYEE ABSENCE, calculated as:

 (EMPLOYEE ABSENCE END DATE - EMPLOYEE ABSENCE START DATE) + 1

Where the there is no recorded EMPLOYEE ABSENCE END DATE i.e. the period of absence has not yet ended or the EMPLOYEE ABSENCE END DATE is after the REPORTING PERIOD END DATE then the REPORTING PERIOD END DATE should be used instead of the EMPLOYEE ABSENCE END DATE.

The format of a date, see DATE, is ccmm-dd-yy and for calculation purposes the difference between the end and start dates should be converted into the number of calendar days to calculate the result.

 

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EMPLOYEE ABSENCE END DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE ABSENCE END DATE.

The date of the last calendar day on which an EMPLOYEE ABSENCE ended.

EMPLOYEE ABSENCE END DATE is the same as attribute EMPLOYEE ABSENCE END DATE. 

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EMPLOYEE ABSENCE OCCURRENCE TOTAL (REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:n3
HES item: 
National codes 
Default codes 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 


Notes:
The sum total of all EMPLOYEE ABSENCES recorded for an EMPLOYEE within an ORGANISATION during the REPORTING PERIOD.

EMPLOYEE ABSENCE OCCURRENCE TOTAL (REPORTING PERIOD) is the sum total of all EMPLOYEE ABSENCES recorded for an EMPLOYEE within an ORGANISATION during the REPORTING PERIOD.

The total should exclude any EMPLOYEE ABSENCE with an EMPLOYEE ABSENCE END DATE before the REPORTING PERIOD START DATE or with an EMPLOYEE ABSENCE START DATE after the REPORTING PERIOD END DATE.

 

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EMPLOYEE ABSENCE RATE (REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn
HES item: 
National codes 
Default codes 
Format/Length:nnn.nn
HES Item: 
National Codes: 
Default Codes: 


Notes:
The percentage rate of an EMPLOYEE's absence in an ORGANISATION during the REPORTING PERIOD.

EMPLOYEE ABSENCE RATE (REPORTING PERIOD) is the percentage rate of an EMPLOYEE's absence in an ORGANISATION during the REPORTING PERIOD.

To calculate this percentage both the EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) and the EMPLOYMENT CONTRACT WORKING HOURS (REPORTING PERIOD) should first be calculated.

The EMPLOYEE ABSENCE RATE (REPORTING PERIOD) percentage is calculated as follows:The EMPLOYEE ABSENCE RATE (REPORTING PERIOD) percentage is calculated as:

 (EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) / EMPLOYMENT CONTRACT WORKING HOURS (REPORTING PERIOD)) * 100

Where the standard working week for the EMPLOYEE is expressed in EMPLOYMENT CONTRACT WORKING SESSIONS per week an assumed value of 3.5 hours per session should be used to convert sessions into working hours.

 

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EMPLOYEE ABSENCE SICKNESS REASON CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYEE ABSENCE SICKNESS REASON CODE
Default Codes:99 - Unknown causes/Not specified


Notes:
This is the same as attribute EMPLOYEE ABSENCE SICKNESS REASON CODE.

The reason given for the EMPLOYEE ABSENCE where the EMPLOYEE ABSENCE TYPE CODE is National Code 08 'Sickness'.

EMPLOYEE ABSENCE SICKNESS REASON CODE is the same as attribute EMPLOYEE ABSENCE SICKNESS REASON CODE. 

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EMPLOYEE ABSENCE START DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE ABSENCE START DATE.

The date of the first calendar day on which an EMPLOYEE ABSENCE started or is projected to start.

EMPLOYEE ABSENCE START DATE is the same as attribute EMPLOYEE ABSENCE START DATE. 

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EMPLOYEE ABSENCE TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYEE ABSENCE TYPE CODE
Default codes 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYEE ABSENCE TYPE CODE
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE ABSENCE TYPE CODE.

The sub classification of an EMPLOYEE ABSENCE.

EMPLOYEE ABSENCE TYPE CODE is the same as attribute EMPLOYEE ABSENCE TYPE CODE. 

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EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:n4
HES item: 
Format/Length:n4
HES Item: 
National Codes: 
Default Codes: 


Notes:
The sum total of each EMPLOYEE ABSENCE WORKING HOURS LOST due to EMPLOYEE ABSENCE of an EMPLOYEE within an ORGANISATION during the REPORTING PERIOD.

EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) is the sum total of each EMPLOYEE ABSENCE WORKING HOURS LOST due to EMPLOYEE ABSENCE of an EMPLOYEE within an ORGANISATION during the REPORTING PERIOD.

To be included within the sum total the EMPLOYEE ABSENCE END DATE of the EMPLOYEE ABSENCE should be on or after the REPORTING PERIOD START DATE or where no EMPLOYEE ABSENCE END DATE is recorded i.e. not yet ended, then the EMPLOYEE ABSENCE START DATE should be before or on the REPORTING PERIOD END DATE.

For an EMPLOYEE ABSENCE which either starts before and ends after the REPORTING PERIOD START DATE or starts before the REPORTING PERIOD END DATE and ends after or has not ended on the REPORTING PERIOD END DATE, the sum total EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be adjusted as follows:For an EMPLOYEE ABSENCE which either starts before and ends after the REPORTING PERIOD START DATE or starts before the REPORTING PERIOD END DATE and ends after or has not ended on the REPORTING PERIOD END DATE, the sum total EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be adjusted as:

 a.where the EMPLOYEE ABSENCE START DATE is before the REPORTING PERIOD START DATE 
  and
  where the date difference is one week or more, then the EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be reduced by EMPLOYMENT CONTRACT WORKING HOURS * calculated number of whole weeks difference between the EMPLOYEE ABSENCE START DATE and the REPORTING PERIOD START DATE 
  otherwise
  where the date difference is less than one week, then no adjustment should be made
 b.where the EMPLOYEE ABSENCE END DATE is after the REPORTING PERIOD END DATE 
  and
  where the date difference is one week or more, then the EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be reduced by EMPLOYMENT CONTRACT WORKING HOURS * calculated number of whole weeks difference between the EMPLOYEE ABSENCE END DATE and the REPORTING PERIOD END DATE 
  otherwise
  where the date difference is less than one week, then no adjustment should be made
 c.where no EMPLOYEE ABSENCE END DATE is recorded and the EMPLOYEE ABSENCE START DATE is after the REPORTING PERIOD START DATE 
  and
  where the date difference is one week or more, then the sum total EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be increased by EMPLOYMENT CONTRACT WORKING HOURS * calculated number of whole weeks difference between the EMPLOYEE ABSENCE START DATE and the REPORTING PERIOD END DATE 
  otherwise
  where the date difference is less than one week, then no adjustment should be made
 d.where no EMPLOYEE ABSENCE END DATE is recorded and the EMPLOYEE ABSENCE START DATE is before the REPORTING PERIOD START DATE 
  and
  where the date difference is one week or more, then the sum total EMPLOYEE ABSENCE WORKING HOURS LOST (REPORTING PERIOD) should be increased by EMPLOYMENT CONTRACT WORKING HOURS * calculated number of whole weeks difference between the REPORTING PERIOD START DATE and the REPORTING PERIOD END DATE 
  otherwise
  where the date difference is less than one week, then no adjustment should be made

Where the absence relates to staff whose contracted time is measured in EMPLOYMENT CONTRACT WORKING SESSIONS, then the lost working sessions should be converted into lost working hours by using the conversion factor of a session representing 3.5 hours.

 

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EMPLOYEE DISABILITY STATUS CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:EMPLOYEE DISABILITY STATUS CODE
Default Codes:97 - Not recorded
 98 - Not applicable 
 99 - Not known


Notes:
This is the same as attribute EMPLOYEE DISABILITY STATUS CODE.

An indicator to denote whether or not an EMPLOYEE considers that they are disabled.

EMPLOYEE DISABILITY STATUS CODE is the same as attribute EMPLOYEE DISABILITY STATUS CODE. 

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EMPLOYEE HESA STUDENT NUMBER

Change to Data Element: Changed Description

Format/length:n13
HES item: 
National codes 
Default codes 
Format/Length:n13
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE HESA STUDENT NUMBER.

A unique identifier for each student in the Higher Education Statistics Agency (HESA) system.

EMPLOYEE HESA STUDENT NUMBER is the same as attribute EMPLOYEE HESA STUDENT NUMBER. 

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EMPLOYEE INTERNATIONAL RECRUIT INDICATOR

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYEE INTERNATIONAL RECRUIT INDICATOR
Default codes 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYEE INTERNATIONAL RECRUIT INDICATOR
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE INTERNATIONAL RECRUIT INDICATOR.

EMPLOYEE INTERNATIONAL RECRUIT INDICATOR is the same as attribute EMPLOYEE INTERNATIONAL RECRUIT INDICATOR.

An indicator of whether or not an EMPLOYEE was recruited from outside the United Kingdom.

The value is derived from EMPLOYMENT HISTORY RECRUITMENT SOURCE CODE.

 

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EMPLOYEE INTERNATIONAL RECRUIT INDICATOR

Change to Data Element: Changed Description

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EMPLOYEE LEARNING ACCOUNT START DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE LEARNING ACCOUNT START DATE.

The date on which NHS Learning Account funding is paid to an EMPLOYEE.

EMPLOYEE LEARNING ACCOUNT START DATE is the same as attribute EMPLOYEE LEARNING ACCOUNT START DATE. 

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EMPLOYEE LENGTH OF TIME IN POSITION

Change to Data Element: Changed Description

Format/length:n3
HES item: 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 


Notes:
The number of months an EMPLOYEE has been employed in an ASSIGNMENT for a POSITION in an ORGANISATION, it is calculated as follow:

EMPLOYEE LENGTH OF TIME IN POSITION is the number of months an EMPLOYEE has been employed in an ASSIGNMENT for a POSITION in an ORGANISATION, calculated as:

 (REPORTING PERIOD END DATE - EMPLOYMENT CONTRACT START DATE)

The format of a date, see DATE, is CCYY-MM-DD and for calculation purposes the difference between the end and start dates should be converted into the number of calendar months to calculate the result.

 

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EMPLOYEE LOCAL IDENTIFIER

Change to Data Element: Changed Description

Format/length:max 32 characters
HES item: 
National codes 
Default codes 
Format/Length:max 32 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE LOCAL IDENTIFIER.

EMPLOYEE LOCAL IDENTIFIER is the same as attribute EMPLOYEE LOCAL IDENTIFIER.

A unique identifier for an EMPLOYEE on an ORGANISATION's Human Resources and/or Payroll system.

The Non-Medical Workforce Census requires this data item to identify an individual record. It is used in place of personal details (such as PERSON NAME and NATIONAL INSURANCE NUMBER) to refer queries to the employing ORGANISATION.

The Electronic Staff Record provides this item as well as EMPLOYEE NHS IDENTIFIER. It is not duplicated and is not re-used within the system.

 

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EMPLOYEE NATIONAL TRAINING NUMBER

Change to Data Element: Changed Description

Format/length:an10
HES item: 
National codes 
Default codes 
Format/Length:an10
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE NATIONAL TRAINING NUMBER.

A unique identifier issued by a Postgraduate Dean to an EMPLOYEE where the EMPLOYEE has formally accepted, or commenced, a TRAINING ACTIVITY as a Specialist Registrar.

EMPLOYEE NATIONAL TRAINING NUMBER is the same as attribute EMPLOYEE NATIONAL TRAINING NUMBER. 

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EMPLOYEE NHS IDENTIFIER

Change to Data Element: Changed Description

Format/length:max 32 characters
HES item: 
National codes 
Default codes 
Format/Length:max 32 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE NHS IDENTIFIER.

EMPLOYEE NHS IDENTIFIER is the same as attribute EMPLOYEE NHS IDENTIFIER.

A unique number in the Electronic Staff Record which identifies an individual EMPLOYEE within the system.EMPLOYEE NHS IDENTIFIER  is a unique number in the Electronic Staff Record which identifies an individual EMPLOYEE within the system.

Note that this code is determined internally by the Electronic Staff Record system.Note: this is determined internally by the Electronic Staff Record system.

 

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EMPLOYEE NHS LENGTH OF SERVICE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes 
Default codes 
Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 


Notes:
The number of years service in the NHS of an EMPLOYEE, it is calculated by summing the number of years of each period of NHS service.

EMPLOYEE NHS LENGTH OF SERVICE is the number of years service in the NHS of an EMPLOYEE, calculated by summing the number of years of each period of NHS service.

Each period of NHS service is established by the calculating the number of years from the EMPLOYMENT HISTORY NHS JOINING DATE of a recorded EMPLOYMENT HISTORY to the next EMPLOYMENT HISTORY NHS LEAVING DATE of a recorded EMPLOYMENT HISTORY.

This should start with the first recorded EMPLOYMENT HISTORY NHS JOINING DATE and end either with the last recorded EMPLOYMENT HISTORY NHS LEAVING DATE where the EMPLOYEE has not subsequently re-joined the NHSThis should start with:

or

the REPORTING PERIOD END DATE where the EMPLOYEE is currently employed in the NHS and will therefore not have a recorded EMPLOYMENT HISTORY NHS LEAVING DATE for the current employment in the NHS.

  

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EMPLOYEE ORGANISATION LENGTH OF SERVICE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes 
Default codes 
Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 


Notes:
The number of years service in an ORGANISATION by an EMPLOYEE.

EMPLOYEE ORGANISATION LENGTH OF SERVICE is the number of years service in an ORGANISATION by an EMPLOYEE.

It is the calculated number of years from the EMPLOYMENT HISTORY ORGANISATION JOINING DATE to the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE.EMPLOYEE ORGANISATION LENGTH OF SERVICE is the calculated number of years from the EMPLOYMENT HISTORY ORGANISATION JOINING DATE to the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE.

Where there is no recorded EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE i.e. the EMPLOYEE is still employed or the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is after the REPORTING PERIOD END DATE then the REPORTING PERIOD END DATE should be used instead of the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE.

The format of a date, see DATE, is CCYY-MM-DD and for calculation purposes the difference between the joining and leaving dates should be converted into the number of calendar days to calculate the result.

 

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EMPLOYEE QUALIFICATION AWARDED DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE QUALIFICATION AWARDED DATE.

The date on which an EMPLOYEE QUALIFICATION was awarded to an EMPLOYEE

EMPLOYEE QUALIFICATION AWARDED DATE is the same as attribute EMPLOYEE QUALIFICATION AWARDED DATE. 

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EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (GP TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (GP TRAINING) is the same as attribute EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE.

The date on which an EMPLOYEE is expected to attain the Certificate of Completion of Training (CCT) marking the completion of GP training.

This is the EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE of EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of the QUALIFICATION is National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'.

EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (GP TRAINING) is the same as attribute EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE where the QUALIFICATION TYPE CODE is National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'. 

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EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (SPECIALIST TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (SPECIALIST TRAINING) is the same as attribute EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE.

EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE (SPECIALIST TRAINING) is the same as attribute EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE where the QUALIFICATION TYPE CODE is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

The date on which an EMPLOYEE is expected to attain the Certificate of Completion of Training (CCT) marking the completion of Specialist training.

Please note that the Certificate of Completion of Specialist Training (CCST) was replaced by the Certificate of Completion of Training (CCT) on 30th December 2006.

This is the EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE of EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

 

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EMPLOYEE RESIDENCY STATUS

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYEE RESIDENCY STATUS
Default codes 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYEE RESIDENCY STATUS
Default Codes: 


Notes:
This is the same as attribute EMPLOYEE RESIDENCY STATUS.

EMPLOYEE RESIDENCY STATUS is the same as attribute EMPLOYEE RESIDENCY STATUS.

This indicates whether an EMPLOYEE who is not a national of the United Kingdom has the right to stay and work permanently in the UK.The Electronic Staff Record will hold the residency status classifications as advised by the Immigration and Nationality Department (IND).

The Electronic Staff Record will hold the residency status classifications as advised by the Immigration and Nationality Department (IND). The item was previously collected in the Medical and Dental Workforce Census but is no longer a required item.The item was previously collected in the Medical and Dental Workforce Census but is no longer a required item. Its use for all staff is recommended, however, as it is extremely helpful in planning for replacement of staff without permanent rights of residence in the UK.

 

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EMPLOYEE WORK PERMIT END DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 

Notes:
This is the same as attribute EMPLOYEE WORK PERMIT END DATE.EMPLOYEE WORK PERMIT END DATE is the same as attribute EMPLOYEE WORK PERMIT END DATE.

The expiry date of a Work Permit for an EMPLOYEE.The Work Permit arrangements allow employers based in the United Kingdom to employ people who are not nationals of a European Economic Area (EEA) country and are not entitled to work in the United Kingdom.

The Work Permit arrangements allow employers based in the United Kingdom to employ people who are not nationals of a European Economic Area (EEA) country and are not entitled to work in the United Kingdom. The Work Permit scheme is administered by Work Permits (UK), part of the Home Office's Immigration and Nationality Department (IND). This is primarily an operational Human Resources item, but for planning purposes it is used in conjunction with EMPLOYEE RESIDENCY STATUS information to help plan for any necessary replacement of EMPLOYEES who are not entitled to work in the UK.The Work Permit scheme is administered by Work Permits (UK), part of the Home Office's Immigration and Nationality Department (IND).

 This is primarily an operational Human Resources item, but for planning purposes it is used in conjunction with EMPLOYEE RESIDENCY STATUS information to help plan for any necessary replacement of EMPLOYEES who are not entitled to work in the UK.

 

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EMPLOYMENT CONTRACT END DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:


EMPLOYMENT CONTRACT END DATE is the same as attribute EMPLOYMENT CONTRACT END DATE.

This is the same as attribute EMPLOYMENT CONTRACT END DATE.

The date on which an EMPLOYMENT CONTRACT ends.

This applies primarily for EMPLOYEES on fixed-term or temporary EMPLOYMENT CONTRACTS.

 

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EMPLOYMENT CONTRACT NATURE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYMENT CONTRACT NATURE CODE
Default codes 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT CONTRACT NATURE CODE
Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT CONTRACT NATURE CODE.

The nature of an EMPLOYMENT CONTRACT for an EMPLOYEE.

EMPLOYMENT CONTRACT NATURE CODE is the same as attribute EMPLOYMENT CONTRACT NATURE CODE. 

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EMPLOYMENT CONTRACT SESSION TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT CONTRACT SESSION TYPE CODE
Default Codes:97 - Not recorded
 99 - Not known


Notes:
This is the same as attribute EMPLOYMENT CONTRACT SESSION TYPE CODE.

A description of the type of session specified in an EMPLOYMENT CONTRACT.

EMPLOYMENT CONTRACT SESSION TYPE CODE is the same as attribute EMPLOYMENT CONTRACT SESSION TYPE CODE. 

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EMPLOYMENT CONTRACT START DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 

Notes:
This is the same as attribute EMPLOYMENT CONTRACT START DATE.EMPLOYMENT CONTRACT START DATE is the same as attribute EMPLOYMENT CONTRACT START DATE.

The effective start date of an EMPLOYMENT CONTRACT for an EMPLOYEE within an ORGANISATION.

An EMPLOYMENT CONTRACT may change where the ASSIGNMENT for the EMPLOYEE stays the same, but the hours of work, or the location/base, is changed.

 

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EMPLOYMENT CONTRACT TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYMENT CONTRACT TYPE CODE
Default codes 
Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT CONTRACT TYPE CODE
Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT CONTRACT TYPE CODE.

The type of EMPLOYMENT CONTRACT applicable to an ASSIGNMENT for an EMPLOYEE.

EMPLOYMENT CONTRACT TYPE CODE is the same as attribute EMPLOYMENT CONTRACT TYPE CODE. 

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EMPLOYMENT CONTRACT WORKING HOURS

Change to Data Element: Changed Description

Format/length:an4
HES item: 
National codes: 
Default codes: 
Format/Length:an4
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT CONTRACT WORKING HOURS. EMPLOYMENT CONTRACT WORKING HOURS is reported as a real number, including decimal point and 2 decimal places.

EMPLOYMENT CONTRACT WORKING HOURS is the same as attribute EMPLOYMENT CONTRACT WORKING HOURS.

The number of hours an EMPLOYEE is contracted to work for an ORGANISATION in an ASSIGNMENT.EMPLOYMENT CONTRACT WORKING HOURS is reported as a real number, including decimal point and 2 decimal places.

 

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EMPLOYMENT CONTRACT WORKING SESSIONS

Change to Data Element: Changed Description

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Notes:
This is the same as attribute EMPLOYMENT CONTRACT WORKING SESSIONS.

The number of sessions an EMPLOYEE is contracted to work for an ORGANISATION in an ASSIGNMENT, as specified in an EMPLOYMENT CONTRACT.

EMPLOYMENT CONTRACT WORKING SESSIONS is the same as attribute EMPLOYMENT CONTRACT WORKING SESSIONS. 

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EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 1 DATE

Change to Data Element: Changed Description

Format/length:See DATE 
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HES Item: 
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Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 1 DATE.

The date on which continuous NHS Service began, with no break greater than three months.

EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 1 DATE is the same as attribute EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 1 DATE. 

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EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 2 DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
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Format/Length:See DATE 
HES Item: 
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Notes:
This is the same as attribute EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 2 DATE.

The date on which continuous NHS Service began, with no break greater than 12 months.

EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 2 DATE is the same as attribute EMPLOYMENT HISTORY CONTINUOUS SERVICE TYPE 2 DATE. 

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EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
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Format/Length:See DATE 
HES Item: 
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Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE.

The legal termination date of an EMPLOYEE's employment with an ORGANISATION.

EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is the same as attribute EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE. 

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EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR
Default codes97 - Not recorded
Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR
Default Codes:97 - Not recorded
 99 - Not known


Notes:
This is the same as attribute EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR.

An indicator to denote whether or not an Exit Interview has taken place prior to an EMPLOYEE leaving employment with an NHS ORGANISATION.

EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR is the same as attribute EMPLOYMENT HISTORY EXIT INTERVIEW INDICATOR. 

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EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR
Default codes97 - Not recorded
Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR
Default Codes:97 - Not recorded
 99 - Not known


Notes:
This is the same as attribute EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR.

An indicator to denote whether or not an EMPLOYEE has completed an Exit Questionnaire prior to leaving employment with an NHS ORGANISATION.

EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR is the same as attribute EMPLOYMENT HISTORY EXIT QUESTIONNAIRE INDICATOR. 

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EMPLOYMENT HISTORY LEAVING DESTINATION CODE

Change to Data Element: Changed Description

Format/length:n2
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Format/Length:n2
HES Item: 
National Codes:See EMPLOYMENT HISTORY LEAVING DESTINATION CODE
Default Codes:98 - Unknown


Notes:
This is the same as attribute EMPLOYMENT HISTORY LEAVING DESTINATION CODE.

The destination of an EMPLOYEE on termination of their employment with the NHS ORGANISATION.

EMPLOYMENT HISTORY LEAVING DESTINATION CODE is the same as attribute EMPLOYMENT HISTORY LEAVING DESTINATION CODE. 

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EMPLOYMENT HISTORY LEAVING REASON CODE

Change to Data Element: Changed Description

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National Codes:See EMPLOYMENT HISTORY LEAVING REASON CODE
Default Codes: 


Notes:
This is the same as attribute EMPLOYMENT HISTORY LEAVING REASON CODE.

The reason given for an EMPLOYEE to be leaving their employment with an ORGANISATION.

EMPLOYMENT HISTORY LEAVING REASON CODE is the same as attribute EMPLOYMENT HISTORY LEAVING REASON CODE. 

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EMPLOYMENT HISTORY NHS JOINING DATE (FIRST)

Change to Data Element: Changed Description

Format/length:See DATE 
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Notes:
EMPLOYMENT HISTORY NHS JOINING DATE (FIRST) is the same as attribute EMPLOYMENT HISTORY NHS JOINING DATE.

The date on which an EMPLOYEE started their first employment in the NHS in any NHS ORGANISATION, regardless of any subsequent breaks in employment in the NHS.EMPLOYMENT HISTORY NHS JOINING DATE (FIRST) is the earliest recorded EMPLOYMENT HISTORY NHS JOINING DATE of EMPLOYMENT HISTORY for the EMPLOYEE.

This is the earliest recorded EMPLOYMENT HISTORY NHS JOINING DATE of EMPLOYMENT HISTORY for the EMPLOYEE.

 

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EMPLOYMENT HISTORY NHS JOINING DATE (LATEST)

Change to Data Element: Changed Description

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Notes:
EMPLOYMENT HISTORY NHS JOINING DATE (LATEST)) is the same as attribute EMPLOYMENT HISTORY NHS JOINING DATE.

EMPLOYMENT HISTORY NHS JOINING DATE (LATEST)) is the same as attribute EMPLOYMENT HISTORY NHS JOINING DATE regardless of any subsequent breaks in employment in the NHS.

The date on which an EMPLOYEE started their latest employment in the NHS in any NHS ORGANISATION, regardless of any subsequent breaks in employment in the NHS.EMPLOYMENT HISTORY NHS JOINING DATE (LATEST)) is the latest recorded EMPLOYMENT HISTORY NHS JOINING DATE of EMPLOYMENT HISTORY for the EMPLOYEE.

This is the latest recorded EMPLOYMENT HISTORY NHS JOINING DATE of EMPLOYMENT HISTORY for the EMPLOYEE.

 

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EMPLOYMENT HISTORY NHS LEAVING DATE (LATEST)

Change to Data Element: Changed Description

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Format/Length:See DATE 
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National Codes: 
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Notes:
EMPLOYMENT HISTORY NHS LEAVING DATE (LATEST) is the same as attribute EMPLOYMENT HISTORY NHS LEAVING DATE.

EMPLOYMENT HISTORY NHS LEAVING DATE (LATEST) is the same as attribute EMPLOYMENT HISTORY NHS LEAVING DATE in any NHS ORGANISATION regardless of any previous employment in the NHS.

This date on which an EMPLOYEE finished their latest employment in the NHS in any NHS ORGANISATION regardless of any previous employment in the NHS.

This is the latest recorded EMPLOYMENT HISTORY NHS LEAVING DATE of EMPLOYMENT HISTORY for the EMPLOYEE where the EMPLOYEE is no longer working in the NHS.

Where there is an EMPLOYMENT HISTORY with a recorded EMPLOYMENT HISTORY NHS JOINING DATE but no recorded corresponding EMPLOYMENT HISTORY NHS LEAVING DATE then the EMPLOYEE should be considered as still working for the NHS.

 

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EMPLOYMENT HISTORY ORGANISATION JOINING DATE

Change to Data Element: Changed Description

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HES Item: 
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Notes:
This is the same as attribute EMPLOYMENT HISTORY ORGANISATION JOINING DATE.

The date on which an EMPLOYEE commenced continuous employment with an ORGANISATION.

EMPLOYMENT HISTORY ORGANISATION JOINING DATE is the same as attribute EMPLOYMENT HISTORY ORGANISATION JOINING DATE. 

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FLEXIBLE WORKING PATTERN TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee FLEXIBLE WORK PATTERN TYPE CODE
Default codes 
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National Codes:See FLEXIBLE WORK PATTERN TYPE CODE
Default Codes: 


Notes:
FLEXIBLE WORKING PATTERN TYPE CODE is the same as attribute FLEXIBLE WORK PATTERN TYPE CODE.

A classification of flexible working schemes for EMPLOYEES.

 

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FTE STABILITY RATE (JOB ROLE IN REPORTING PERIOD)

Change to Data Element: Changed Description

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Notes:
The percentage of EMPLOYEES who remain employed within a JOB ROLE within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, it is calculated as follows:

FTE STABILITY RATE (JOB ROLE IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within a JOB ROLE within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, calculated as:

1. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS for POSITIONS for a JOB ROLE in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS for POSITIONS for a JOB ROLE in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting sum of ASSIGNMENT CONTRACTED FTES at the end of the REPORTING PERIOD by the resulting sum of ASSIGNMENT CONTRACTED FTES at the start of the REPORTING PERIOD multiplied by 100.
  For example if the resulting sum of FTEs at the start of the reporting period is 65.33 and the resulting sum of FTEs at the end of the reporting period is 59.16 the headcount stability rate is:
   (59.16 / 65.33) * 100 = 90.55%
 

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FTE STABILITY RATE (ORGANISATION IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
HES item: 
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Default codes 
Format/Length:nnn.nn (including decimal point)
HES Item: 
National Codes: 
Default Codes: 


Notes:
The percentage of EMPLOYEES who remain employed within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, it is calculated as follows:

FTE STABILITY RATE (ORGANISATION IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, calculated as:

1. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting sum of ASSIGNMENT CONTRACTED FTES at the end of the REPORTING PERIOD by the resulting sum of ASSIGNMENT CONTRACTED FTES at the start of the REPORTING PERIOD multiplied by 100.
  For example if the resulting sum of FTEs at the start of the reporting period is 65.33 and the resulting sum of FTEs at the end of the reporting period is 59.16 the headcount stability rate is:
   (59.16 / 65.33) * 100 = 90.55%
 

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FTE STABILITY RATE (STAFF GROUP IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
HES item: 
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Default codes 
Format/Length:nnn.nn (including decimal point)
HES Item: 
National Codes: 
Default Codes: 


Notes:
The percentage of EMPLOYEES who remain employed within a STAFF GROUP within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, it is calculated as follows:

FTE STABILITY RATE (STAFF GROUP IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within a STAFF GROUP within the ORGANISATION within the REPORTING PERIOD, this is based upon the ASSIGNMENT CONTRACTED FTE of the ASSIGNMENTS rather than just the headcount, calculated as:

1. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS for POSITIONS for a STAFF GROUP in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Sum the ASSIGNMENT CONTRACTED FTE of ASSIGNMENTS for POSITIONS for a STAFF GROUP in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting sum of ASSIGNMENT CONTRACTED FTES at the end of the REPORTING PERIOD by the resulting sum of ASSIGNMENT CONTRACTED FTES at the start of the REPORTING PERIOD multiplied by 100.
  For example if the resulting sum of FTEs at the start of the reporting period is 65.33 and the resulting sum of FTEs at the end of the reporting period is 59.16 the headcount stability rate is:
   (59.16 / 65.33) * 100 = 90.55%

The appropriate STAFF GROUP for a POSITION is established via its relationship to the JOB ROLE of the POSITION.

 

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HEADCOUNT (ORGANISATION CURRENT)

Change to Data Element: Changed Description

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Notes:
The total number of EMPLOYEES currently employed within the ORGANISATION on the REPORTING PERIOD END DATE.

HEADCOUNT (ORGANISATION CURRENT) is the total number of EMPLOYEES currently employed within the ORGANISATION on the REPORTING PERIOD END DATE.

It is a count of the number of EMPLOYEES who have one or more EMPLOYMENT CONTRACTS with the ORGANISATION where:

 a.the EMPLOYMENT CONTRACT START DATE is before or on the REPORTING PERIOD END DATE 
and  
 b.the EMPLOYMENT CONTRACT END DATE is on or after the REPORTING PERIOD START DATE 
 

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HEADCOUNT (POSITION ASSIGNMENT CURRENT)

Change to Data Element: Changed Description

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Format/Length:n6
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National Codes: 
Default Codes: 


Notes:
The total number of ASSIGNMENTS for POSITIONS currently within the ORGANISATION on the REPORTING PERIOD END DATE. This is the total current POSITION headcount where the number of ASSIGNMENTS express the number of EMPLOYEES filling the POSITIONS i.e. a POSITION may have more than one EMPLOYEE employed in it.HEADCOUNT (POSITION ASSIGNMENT CURRENT) is the total number of ASSIGNMENTS for POSITIONS currently within the ORGANISATION on the REPORTING PERIOD END DATE.

HEADCOUNT (POSITION ASSIGNMENT CURRENT) is the total current POSITION headcount where the number of ASSIGNMENTS express the number of EMPLOYEES filling the POSITIONS i.e. a POSITION may have more than one EMPLOYEE employed in it.

It is a count of the number of ASSIGNMENTS for POSITIONS within the ORGANISATION where:

 a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD END DATE 
and  
 b.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
 

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HEADCOUNT STABILITY RATE (JOB ROLE IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
HES item: 
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Default codes 
Format/Length:nnn.nn (including decimal point)
HES Item: 
National Codes: 
Default Codes: 


Notes:
The percentage of EMPLOYEES who remain employed within a JOB ROLE within the ORGANISATION within the REPORTING PERIOD, it is calculated as follows:

HEADCOUNT STABILITY RATE (JOB ROLE IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within a JOB ROLE within the ORGANISATION within the REPORTING PERIOD, calculated as:

1. Count the number of ASSIGNMENTS for POSITIONS for a JOB ROLE in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Count the number of ASSIGNMENTS for POSITIONS for a JOB ROLE in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting count of the number of ASSIGNMENTS at the end of the REPORTING PERIOD by the resulting count of the number of ASSIGNMENTS at the start of the REPORTING PERIOD multiplied by 100.
  For example if the number of assignments at the start of the reporting period is 150 and the number of assignments at the end of the reporting period is 120 the headcount stability rate is:
   (120 /150) *100 =80.00%
 

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HEADCOUNT STABILITY RATE (ORGANISATION IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
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Format/Length:nnn.nn (including decimal point)
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Notes:
The percentage of EMPLOYEES who remain employed within the ORGANISATION within the REPORTING PERIOD, it is calculated as follows:

HEADCOUNT STABILITY RATE (ORGANISATION IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within the ORGANISATION within the REPORTING PERIOD, calculated as:

1. Count the number of ASSIGNMENTS in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Count the number of ASSIGNMENTS in an ORGANISATION at the end of the REPORTING PERIODwhere:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting count of the number of ASSIGNMENTS at the end of the REPORTING PERIOD by the resulting count of the number of ASSIGNMENTS at the start of the REPORTING PERIOD multiplied by 100.
  For example if the number of assignments at the start of the reporting period is 150 and the number of assignments at the end of the reporting period is 120 the headcount stability rate is:
   (120 /150) *100 =80.00%
 

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HEADCOUNT STABILITY RATE (STAFF GROUP IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
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Format/Length:nnn.nn (including decimal point)
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Default Codes: 


Notes:
The percentage of EMPLOYEES who remain employed within a STAFF GROUP within the ORGANISATION within the REPORTING PERIOD, it is calculated as follows:

HEADCOUNT STABILITY RATE (STAFF GROUP IN REPORTING PERIOD) is the percentage of EMPLOYEES who remain employed within a STAFF GROUP within the ORGANISATION within the REPORTING PERIOD, calculated as:

1. Count the number of ASSIGNMENTS for POSITIONS for a STAFF GROUP in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Count the number of ASSIGNMENTS for POSITIONS for a JOB ROLE in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the ASSIGNMENT START DATE is on or before the REPORTING PERIOD END DATE 
3. Divide the resulting count of the number of ASSIGNMENTS at the end of the REPORTING PERIOD by the resulting count of the number of ASSIGNMENTS at the start of the REPORTING PERIOD multiplied by 100.
  For example if the number of assignments at the start of the reporting period is 150 and the number of assignments at the end of the reporting period is 120 the headcount stability rate is:
   (120 /150) *100 =80.00%

The appropriate STAFF GROUP for a POSITION is established via its relationship to the JOB ROLE of the POSITION.

 

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HEADCOUNT TURNOVER RATE (FTE IN REPORTING PERIOD)

Change to Data Element: Changed Description

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Notes:
The percentage of EMPLOYEES, based upon their ASSIGNMENT CONTRACTED FTE, leaving employment with the ORGANISATION within the REPORTING PERIOD, it is calculated as follows:HEADCOUNT TURNOVER RATE (FTE IN REPORTING PERIOD) is the percentage of EMPLOYEES, based upon their ASSIGNMENT CONTRACTED FTE, leaving employment with the ORGANISATION within the REPORTING PERIOD, calculated as:

1. Sum the ASSIGNMENT CONTRACTED FTE of each ASSIGNMENT in an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the ASSIGNMENT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD START DATE
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
2. Sum the ASSIGNMENT CONTRACTED FTE of each ASSIGNMENT in an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the ASSIGNMENT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no ASSIGNMENT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the EMPLOYMENT CONTRACT START DATE is on or before the REPORTING PERIOD END DATE 
3. Add the resulting sum of the FTEs at the start of the REPORTING PERIOD to the resulting sum of the FTEs at the end of the REPORTING PERIOD divided by 2.
  For example if the sum result at the start of the reporting period is 65.3 and the sum result at the end of the reporting period is 59.16 the average staff in assignments is:
   (65.3 +59.16) / 2 = 62.23
4. Sum the ASSIGNMENT CONTRACTED FTE of each ASSIGNMENT for each EMPLOYEE leaving employment in an ORGANISATION with a recorded EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE where:
  e.the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is on or after the REPORTING PERIOD START DATE 
 and  
  f.the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is on or before the REPORTING PERIOD END DATE 
5. Divide the sum FTE of EMPLOYEES leaving employment by the average staff in assignments multiplied by 100
  For example if the number of FTEs leaving employment is 12.7 and the average FTEs in assignments is 62.23 the headcount turnover rate is:
   (12.7 / 62.23) * 100 = 20.40%
 

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HEADCOUNT TURNOVER RATE (ORGANISATION IN REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:nnn.nn (including decimal point)
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Notes:
The percentage of EMPLOYEES leaving employment with the ORGANISATION within the REPORTING PERIOD, it is calculated as follows:

HEADCOUNT TURNOVER RATE (ORGANISATION IN REPORTING PERIOD) is the percentage of EMPLOYEES leaving employment with the ORGANISATION within the REPORTING PERIOD, calculated as:

1. Count the number of EMPLOYEES with one or more EMPLOYMENT CONTRACTS with an ORGANISATION at the start of the REPORTING PERIOD where:
  a.the EMPLOYMENT CONTRACT START DATE is before or on the REPORTING PERIOD START DATE 
 and  
  b.the EMPLOYMENT CONTRACT END DATE is on or after the REPORTING PERIOD START DATE 
   or
   no EMPLOYMENT CONTRACT END DATE has been recorded i.e. the employee is still employed
2. Count the number of EMPLOYEES with one or more EMPLOYMENT CONTRACTS with an ORGANISATION at the end of the REPORTING PERIOD where:
  c.the EMPLOYMENT CONTRACT END DATE is on or after the REPORTING PERIOD END DATE 
   or
   no EMPLOYMENT CONTRACT END DATE has been recorded i.e. the employee is still employed
 and  
  d.the EMPLOYMENT CONTRACT START DATE is on or before the REPORTING PERIOD END DATE 
3. Add the resulting count of the number of EMPLOYEES at the start of the REPORTING PERIOD to the resulting count of the number of EMPLOYEES at the end of the REPORTING PERIOD divided by 2.
  For example if the number of employees at the start of the reporting period is 150 and the number of employees at the end of the reporting period is 120 the average staff in employment is:
   (120 +150) / 2 = 135
4. Count the number of EMPLOYEES leaving employment in an ORGANISATION with a recorded EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE where:
  e.the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is on or after the REPORTING PERIOD START DATE 
 and  
  f.the EMPLOYMENT HISTORY EMPLOYMENT LEAVING DATE is on or before the REPORTING PERIOD END DATE 
5. Divide the count of the number of EMPLOYEES leaving employment by the average staff in employment multiplied by 100.
  For example if the number of employees leaving employment is 11 and the average staff in employment is 54 the headcount turnover rate is:
   (11 / 54) * 100 = 20.37%
 

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JOB ROLE TITLE (POSITION)

Change to Data Element: Changed Description

Format/length:max 70 characters
HES item: 
Format/Length:max 70 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
JOB ROLE TITLE (POSITION) is the same as attribute JOB ROLE TITLE.

JOB ROLE TITLE (POSITION) is the same as attribute JOB ROLE TITLE  for a POSITION.

The JOB ROLE TITLE of a JOB ROLE for a POSITION. A POSITION may require performance of more than one JOB ROLE.A POSITION may require performance of more than one JOB ROLE.

For the National Workforce Data Set, this is the Job Role Title listed on JOB ROLE CODE.

 

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MACHINE IDENTIFIER

Change to Data Element: Changed Description

Format/length:an12
HES item: 
Format/Length:an12
HES Item: 
National Codes:
Default Codes: 

Notes:
MACHINE IDENTIFIER is the same as attribute MACHINE IDENTIFIER.

A unique identifier for a Lithotripter or a Radiotherapy Machine.  Details of how this identifier is generated and used with the Radiotherapy Data Set  can be found at the Cancer UK website at Radiotherapy Data Set Documentation.MACHINE IDENTIFIER is a unique identifier for a Lithotripter or a Radiotherapy Machine.

 Details of how this identifier is generated and used with the Radiotherapy Data Set  can be found at the Cancer UK website at Radiotherapy Data Set Documentation.

 

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MENTAL CATEGORY

Change to Data Element: Changed Description

Format/Length:n1
HES Item:MENTCAT
National Codes:See MENTAL CATEGORY 
Default Codes:8 - Not applicable (i.e. not detained)
 9 - Not known: a validation error

Notes:
See Mental Health Act Table for details of how MENTAL CATEGORIES relates to Parts and Sections of the Act.

This data element is effective for PATIENTS detained prior to 3rd November 2008 when the relevant section of the Mental Health Act 2007 comes into force, which abolishes the Mental Health Act 1983 MENTAL CATEGORIES.  For PATIENTS detained from 3rd November 2008, the MENTAL HEALTH ACT 2007 MENTAL CATEGORY data element should be used.MENTAL CATEGORY is effective for PATIENTS detained prior to 3rd November 2008 when the relevant section of the Mental Health Act 2007 comes into force, which abolishes the Mental Health Act 1983 MENTAL CATEGORIES.

For PATIENTS detained from 3rd November 2008MENTAL HEALTH ACT 2007 MENTAL CATEGORY should be used.

MENTAL CATEGORY may continue to be used for historical purposes for any PATIENT last detained prior to 3rd November 2008 when the relevant section of the Mental Health Act 2007 comes into force.  In these circumstances MENTAL CATEGORY will flow in the CDS V6 Type 170 - Admitted Patient Care - Detained and/or Long Term Psychiatric Census CDS.

 

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OCCUPATION CODE

Change to Data Element: Changed Description

Format/length:an3
HES item: 
National codesSee OCCUPATION CODE
Default codes 
Format/Length:an3
HES Item: 
National Codes: 
Default Codes: 


Notes:
OCCUPATION CODE is the same as attribute OCCUPATION CODE.

The standard national NHS Occupation Code for an EMPLOYEE filling a POSITION through an ASSIGNMENT.

The NHS Occupation Codes are maintained by The NHS Information Centre for health and social care, on behalf of the Department of Health and can be viewed at NHS Occupation Code Manual.

 

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OCCUPATION CODE (CLINICAL SECOND SPECIALTY)

Change to Data Element: Changed Description

Format/length:n3
HES item: 
National codes 
Default codes 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 


Notes:
OCCUPATION CODE (CLINICAL SECOND SPECIALTY) is the same as attribute OCCUPATION CODE.

This is the secondary specialty OCCUPATION CODE of a CONSULTANT.OCCUPATION CODE (CLINICAL SECOND SPECIALTY) is the secondary specialty OCCUPATION CODE of a CONSULTANT.

The medical and dental specialty OCCUPATION CODES are currently used exclusively for National Workforce and Electronic Staff Record purposes.

The NHS Occupation Codes are maintained by The NHS Information Centre for health and social care on behalf of the Department of Health and can be viewed at NHS Occupation Code Manual.

Please note these codes are not the same as those used for MAIN SPECIALTY CODE.

A second clinical specialty OCCUPATION CODE is added to a CONSULTANT or Specialist's record where the doctor's primary (main) specialty is 'General Medicine'.

Note that Specialty codes for a doctor with an OCCUPATION CODE of 021 General Surgery, or in the OCCUPATION CODE range of 920 to 980 Community and Public Health Medicine/Dentistry, are not valid as a second clinical specialty.

 

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OCCUPATION CODE (CLINICAL SPECIALTY)

Change to Data Element: Changed Description

Format/length:n3
HES item: 
National codes 
Default codes 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 

Notes:
OCCUPATION CODE (CLINICAL SPECIALTY) is the same as attribute OCCUPATION CODE.

This is the primary (main) specialty OCCUPATION CODE of a doctor or dentist.OCCUPATION CODE (CLINICAL SPECIALTY) is the primary (main) specialty OCCUPATION CODE of a doctor or dentist.

The medical and dental specialty OCCUPATION CODES are currently used exclusively for National Workforce and Electronic Staff Record purposes.

The NHS Occupation Codes are maintained by The NHS Information Centre for health and social care, on behalf of the Department of Health and can be viewed at NHS Occupation Code Manual.

Please note these codes are not the same as those used for MAIN SPECIALTY CODE.

 

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OCCUPATION CODE DESCRIPTION

Change to Data Element: Changed Description

Format/length:max 255 characters
HES item: 
National codesSee OCCUPATION CODE DESCRIPTION
Default codes 
Format/Length:max 255 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
OCCUPATION CODE DESCRIPTION is the same as attribute OCCUPATION CODE DESCRIPTION.

A description or name corresponding to a specific NHS OCCUPATION CODE.

The NHS Occupation Codes are maintained by The NHS Information Centre for health and social care, on behalf of the Department of Health and can be viewed at NHS Occupation Code Manual.

 

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ORGANISATION TYPE (EMPLOYER)

Change to Data Element: Changed Description

Format/Length:a2
HES Item: 
National Codes: 
National Codes:See ORGANISATION TYPE
Default Codes: 

Notes:
ORGANISATION TYPE (EMPLOYER) is the same as attribute ORGANISATION TYPE

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PAYSCALE CODE

Change to Data Element: Changed Description

Format/length:an7
HES item: 
National codesSee PAYSCALE CODE
Default codes 
Format/Length:an7
HES Item: 
National Codes:PAYSCALE CODE
Default Codes: 


Notes:
PAYSCALE CODE is the same as attribute PAYSCALE CODE.

A unique identifier of PAYSCALE.

The format for national codes is "NHSaannn", where 'NHS' is a literal text string, and 'aannn' is a 2-character and 3-digit string corresponding to nationally-recognised codes maintained by the Department of Health. Local codes have the format "nnnaaaaa", where 'nnn' is a 3-digit code (maintained by the Electronic Staff Record system) corresponding to the relevant ORGANISATION CODE, and 'aaaaa' refers to the appropriate local PAYSCALE code.

Note that local PAYSCALE CODES will be phased-out, as the Agenda for Change programme implements consistent national PAYSCALES across the entire NHS.

 

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PAYSCALE CODE (EMPLOYEE ASSIGNMENT LATEST)

Change to Data Element: Changed Description

Format/length:an7
HES item: 
National codes 
Default codes 
Format/Length:an7
HES Item: 
National Codes: 
Default Codes: 


Notes:
PAYSCALE CODE (EMPLOYEE ASSIGNMENT LATEST) is the same as attribute PAYSCALE CODE.

The PAYSCALE CODE of the PAYSCALE recorded by the ASSIGNMENT PAYSCALE POINT for the ASSIGNMENT of the EMPLOYEE with the latest recorded ASSIGNMENT PAYSCALE POINT START DATE.

 

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PAYSCALE DESCRIPTION

Change to Data Element: Changed Description

Format/length:max 255 characters
HES item: 
National codes 
Default codes 
Format/Length:max 255 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute PAYSCALE DESCRIPTION.

A narrative description, contained in the Whitley (or a local) manual, or on the HR/Payroll system, to describe a PAYSCALE CODE applicable to a PAYSCALE or PAYSCALE POINT.

PAYSCALE DESCRIPTION is the same as attribute PAYSCALE DESCRIPTION. 

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PAYSCALE SPINE POINT CODE

Change to Data Element: Changed Description

Format/length:To be decided
HES item: 
National codesSee PAYSCALE SPINE POINT CODE
Default codes 


Notes:
PAYSCALE SPINE POINT CODE is the same as attribute PAYSCALE SPINE POINT CODE.

The point within a PAYSCALE that has been reached by an EMPLOYEE for an ASSIGNMENT.

 

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PAYSCALE SPINE POINT CODE

Change to Data Element: Changed Description

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PAYSCALE TYPE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See PAYSCALE TYPE
Default Codes:97 - Not recorded
 99 - Not known


Notes:
PAYSCALE TYPE is the same as attribute PAYSCALE TYPE.

A classification which indicates whether a PAYSCALE is associated with a national or local negotiating body.

 

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PERSON AGE IN YEARS (REPORTING PERIOD END DATE)

Change to Data Element: Changed Description

Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 


Notes:
The age in years of the PERSON as at the REPORTING PERIOD END DATE, it is calculated as follows:

PERSON AGE IN YEARS (REPORTING PERIOD END DATE) is the age in years of the PERSON as at the REPORTING PERIOD END DATE, calculated as:

 (REPORTING PERIOD END DATE - PERSON BIRTH DATE)

The format of a DATE is CCYY-MM-DD and for calculation purposes only the CCYY components should be used.

 

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PERSON FULL NAME (CLINICAL SUPERVISOR LATEST)

Change to Data Element: Changed Description

Format/Length:See PERSON FULL NAME
HES Item: 
National codes 
Default codes 
National Codes: 
Default Codes: 

Notes:
PERSON FULL NAME (CLINICAL SUPERVISOR LATEST) is the same as data element PERSON FULL NAME of the PERSON providing the latest Clinical Supervision to an EMPLOYEE who is receiving formal on-going training in the workplace.

This is the recorded by the EMPLOYEE SUPERVISOR with the latest recorded EMPLOYEE SUPERVISOR START DATE and where the EMPLOYEE SUPERVISOR TYPE CODE is National Code 01 'Clinical Supervisor - the named Clinical Supervisor has ultimate clinical responsibility for patients who may be diagnosed or treated by the EMPLOYEE under supervision'.PERSON FULL NAME (CLINICAL SUPERVISOR LATEST) is the recorded by the EMPLOYEE SUPERVISOR with the latest recorded EMPLOYEE SUPERVISOR START DATE and where the EMPLOYEE SUPERVISOR TYPE CODE is National Code 01 'Clinical Supervisor - the named Clinical Supervisor has ultimate clinical responsibility for PATIENTS who may be diagnosed or treated by the EMPLOYEE under supervision'.

 

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PERSON FULL NAME (EDUCATIONAL SUPERVISOR LATEST)

Change to Data Element: Changed Description

Format/Length:See PERSON FULL NAME
HES Item: 
National codes 
Default codes 
National Codes: 
Default Codes: 

Notes:
PERSON FULL NAME (EDUCATIONAL SUPERVISOR LATEST) is the same as data element PERSON FULL NAME of the PERSON providing the latest educational supervision to an EMPLOYEE who is receiving formal on-going training in the workplace.

This is the recorded by the EMPLOYEE SUPERVISOR with the latest recorded EMPLOYEE SUPERVISOR START DATE and where the EMPLOYEE SUPERVISOR TYPE CODE is National Code 02 'Educational Supervisor - the named Educational Supervisor having educational responsibility for the EMPLOYEE in a training placement.PERSON FULL NAME (EDUCATIONAL SUPERVISOR LATEST) is the recorded by the EMPLOYEE SUPERVISOR with the latest recorded EMPLOYEE SUPERVISOR START DATE and where the EMPLOYEE SUPERVISOR TYPE CODE is National Code 02 ' Educational Supervisor - the named Educational Supervisor having educational responsibility for the EMPLOYEE in a training placement. This may or may not be the same person fulfilling the Clinical Supervisor role'.

 

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PERSON GIVEN NAME (FIRST)

Change to Data Element: Changed Description

Format/length:See PERSON GIVEN NAME
HES item: 
Format/Length:See PERSON GIVEN NAME
HES Item: 
National Codes: 
Default Codes: 


Notes:
PERSON GIVEN NAME (FIRST) is the same as data element PERSON GIVEN NAME.

PERSON GIVEN NAME (FIRST) is the first PERSON GIVEN NAME of an EMPLOYEE.

This is the name that the EMPLOYEE uses for formal communications. It is used to derive the first initial.

 

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PERSON GIVEN NAME (SECOND)

Change to Data Element: Changed Description

Format/length:See PERSON GIVEN NAME
HES item: 
Format/Length:See PERSON GIVEN NAME
HES Item: 
National Codes: 
Default Codes: 

Notes:
PERSON GIVEN NAME (SECOND) is the same as data element PERSON GIVEN NAME.

PERSON GIVEN NAME (SECOND) is the name that the EMPLOYEE uses for formal communications. It is used to derive the second initial.

 

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PERSON GIVEN NAME (THIRD)

Change to Data Element: Changed Description

Format/length:See PERSON GIVEN NAME
HES item: 
Format/Length:See PERSON GIVEN NAME
HES Item: 
National Codes: 
Default Codes: 

Notes:
PERSON GIVEN NAME (THIRD) is the same as data element PERSON GIVEN NAME.

PERSON GIVEN NAME (THIRD) is the name that the EMPLOYEE uses for formal communications. It is used to derive the third initial.

 

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POSITION BUDGETED FTE

Change to Data Element: Changed Description

Format/length:an4 (including decimal point and 2 decimal places)
HES item: 
National codes 
Default codes 
Format/Length:an4 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION BUDGETED FTE.

The authorised Contracted Full Time Equivalent budgeted for a POSITION.

POSITION BUDGETED FTE is the same as attribute POSITION BUDGETED FTE. 

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POSITION CONTRACTED FTE

Change to Data Element: Changed Description

Format/length:an4 (including decimal point and 2 decimal places)
HES item: 
National codes 
Default codes 
Format/Length:an4 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION CONTRACTED FTE.

The Full Time Equivalent (FTE) of contracted time for a POSITION.

POSITION CONTRACTED FTE is the same as attribute POSITION CONTRACTED FTE. 

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POSITION FTE VARIANCE

Change to Data Element: Changed Description

Format/length:an6 (including decimal point and 2 decimal places)
HES item: 
National codes 
Default codes 
Format/Length:an6 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:

The calculation of the difference between POSITION CONTRACTED FTE and POSITION BUDGETED FTE, it is calculated as follows:


POSITION FTE VARIANCE is the calculation of the difference between POSITION CONTRACTED FTE and POSITION BUDGETED FTE, calculated as:

 POSITION CONTRACTED FTE - POSITION BUDGETED FTE 

The calculated value for POSITION FTE VARIANCE may be negative.

 

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POSITION IDENTIFIER

Change to Data Element: Changed Description

Format/length:max 32 characters
HES item: 
Format/Length:max 32 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION IDENTIFIER.

A unique identifier a particular POSITION within an ORGANISATION.

POSITION IDENTIFIER is the same as attribute POSITION IDENTIFIER. 

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POSITION INTERNATIONAL RECRUITMENT INDICATOR

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See POSITION INTERNATIONAL RECRUITMENT INDICATOR
Default Codes:97 - Not recorded
 98 - Not applicable 
 99 - Not known


Notes:
POSITION INTERNATIONAL RECRUITMENT INDICATOR is the same as attribute POSITION INTERNATIONAL RECRUITMENT INDICATOR.

An indicator to denote whether or not a POSITION is suitable for International Recruitment.

 

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POSITION ROTA PATTERN CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See POSITION ROTA PATTERN CODE
Default Codes: 


Notes:
POSITION ROTA PATTERN CODE is the same as attribute POSITION ROTA PATTERN CODE.

A classification of the type shift rota pattern for a POSITION.

The classification is only applicable to POSITIONS for Medical and Dental Staff.

 

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POSITION SHIFT TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See POSITION SHIFT TYPE CODE
Default Codes: 


Notes:
POSITION SHIFT TYPE CODE is the same as attribute POSITION SHIFT TYPE CODE.

A classification of the type of shift for a POSITION.

 

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POSITION STATUS CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See POSITION STATUS CODE
Default Codes: 


Notes:
POSITION STATUS CODE is the same as attribute POSITION STATUS CODE.

A classification of the status of a POSITION.

 

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POSITION VACANCY END DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION VACANCY END DATE.

The date on which an ORGANISATION stops active recruitment for a particular vacant POSITION, either through a candidate accepting an offer to take-up an ASSIGNMENT to the POSITION, or through abandoning the recruitment process for the POSITION.

POSITION VACANCY END DATE is the same as attribute POSITION VACANCY END DATE. 

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POSITION VACANCY FTE

Change to Data Element: Changed Description

Format/length:an4 (including decimal point and 2 decimal places)
HES item: 
National codes 
Default codes 
Format/Length:an4 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION VACANCY FTE.

The Full Time Equivalent (FTE) of contracted hours (or sessions) for a vacant POSITION where the POSITION STATUS CODE is National Code 06 'Vacant'.

POSITION VACANCY FTE is the same as attribute POSITION VACANCY FTE where the POSITION STATUS CODE is National Code 06 'Vacant'. 

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POSITION VACANCY IDENTIFIER

Change to Data Element: Changed Description

Format/length:n4
HES item: 
Format/Length:n4
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION VACANCY IDENTIFIER.

The identifier of a POSITION VACANCY for a POSITION in an ORGANISATION where the POSITION STATUS CODE is National Code 06 'Vacant'.

POSITION VACANCY IDENTIFIER is the same as attribute POSITION VACANCY IDENTIFIER where the POSITION STATUS CODE is National Code 06 'Vacant'. 

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POSITION VACANCY LENGTH OF TIME UNFILLED

Change to Data Element: Changed Description

Format/length:n4
HES item: 
Format/Length:n4
HES Item: 
National Codes: 
Default Codes: 


Notes:
The number of days of a POSITION VACANCY was unfilled in an ORGANISATION, it is calculated as follows:

POSITION VACANCY LENGTH OF TIME UNFILLED is the number of days of a POSITION VACANCY was unfilled in an ORGANISATION, calculated as:

 (POSITION VACANCY END DATE - POSITION VACANCY START DATE) converted to number of calendar days

Where there is no recorded POSITION VACANCY END DATE i.e. the period of vacancy has not yet ended or the POSITION VACANCY END DATE is after the REPORTING PERIOD END DATE then the REPORTING PERIOD END DATE should be used instead of the POSITION VACANCY END DATE.

The format of a date, see DATE, is ccmm-dd-yy and for calculation purposes the difference between the end and start dates should be converted into the number of calendar days to calculate the result.

 

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POSITION VACANCY START DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute POSITION VACANCY START DATE.

The date on which an ORGANISATION begins active recruitment to fill a particular POSITION after it has become vacant, and has been authorised to be filled.

POSITION VACANCY START DATE is the same as attribute POSITION VACANCY START DATE. 

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POSITION VACANCY STATUS CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See POSITION VACANCY STATUS CODE
Default Codes: 


Notes:
POSITION VACANCY STATUS CODE is the same as attribute POSITION VACANCY STATUS CODE.

 

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POSITION WORKED FTE (REPORTING PERIOD)

Change to Data Element: Changed Description

Format/length:an6 (including decimal point and 2 decimal places
HES item: 
Format/Length:an6 (including decimal point and 2 decimal places
HES Item: 
National Codes: 
Default Codes: 

Notes:
The amount of time (in either hours or sessions) worked by EMPLOYEE in a given POSITION over a period of time, converted to a Full Time Equivalent (FTE).POSITION WORKED FTE (REPORTING PERIOD) is the amount of time (in either hours or sessions) worked by EMPLOYEE in a given POSITION over a period of time, converted to a Full Time Equivalent (FTE).

This is calculated by dividing the sum of the amount of time worked by the time which would be worked over the same period of time by one full time EMPLOYEE working the Standard Hours for the Grade.POSITION WORKED FTE (REPORTING PERIOD) is calculated by dividing the sum of the amount of time worked by the time which would be worked over the same period of time by one full time EMPLOYEE working the Standard Hours for the Grade.

 

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PROFESSIONAL REGISTRATION ENTRY IDENTIFIER

Change to Data Element: Changed Description

Format/length:max 32 characters
HES item: 
Format/Length:max 32 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute PROFESSIONAL REGISTRATION ENTRY IDENTIFIER.

The registration identifier allocated by an ORGANISATION to a PERSON with a PROFESSIONAL REGISTRATION on a REGISTER of the ORGANISATION.

PROFESSIONAL REGISTRATION ENTRY IDENTIFIER is the same as attribute PROFESSIONAL REGISTRATION ENTRY IDENTIFIER. 

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PROFESSIONAL REGISTRATION EXPIRY DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute PROFESSIONAL REGISTRATION EXPIRY DATE.

The expiry date of the PROFESSIONAL REGISTRATION of an EMPLOYEE.

PROFESSIONAL REGISTRATION EXPIRY DATE is the same as attribute PROFESSIONAL REGISTRATION EXPIRY DATE. 

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PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
National codes 
Default codes 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE.

PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE is the same as attribute PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE.

The date on which a PERSON was first registered to practise in a particular profession, with regard to the length of time the PERSON has been registered to practise (as opposed to being qualified to practise).PROFESSIONAL REGISTRATION FIRST REGISTRATION DATE is the date on which a PERSON was first registered to practise in a particular profession, with regard to the length of time the PERSON has been registered to practise (as opposed to being qualified to practise).

 

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PROFESSIONAL REGISTRATION STATUS

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 


Notes:
The status of a PROFESSIONAL REGISTRATION of a PERSON.

PROFESSIONAL REGISTRATION STATUS is the status of a PROFESSIONAL REGISTRATION of a PERSON.

It is derived from comparing the PROFESSIONAL REGISTRATION EXPIRY DATE of the PROFESSIONAL REGISTRATION with the REPORTING PERIOD END DATE.PROFESSIONAL REGISTRATION STATUS is derived from comparing the PROFESSIONAL REGISTRATION EXPIRY DATE of the PROFESSIONAL REGISTRATION with the REPORTING PERIOD END DATE.

If the PROFESSIONAL REGISTRATION EXPIRY DATE is on or after the REPORTING PERIOD END DATE then the PROFESSIONAL REGISTRATION it is classified as valid otherwise it is classified as expired.

Permitted National Codes:

01Valid
02Expired
 

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PROFESSIONAL REGISTRATION TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See PROFESSIONAL REGISTRATION TYPE CODE
Default Codes: 


Notes:
PROFESSIONAL REGISTRATION TYPE CODE is the same as attribute PROFESSIONAL REGISTRATION TYPE CODE.

The classification of the type of PROFESSIONAL REGISTRATION TYPE.

 

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PROFESSIONAL REGISTRATION TYPE CODE (POSITION)

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National Codes: 
Format/Length:n2
HES Item: 
National Codes:See PROFESSIONAL REGISTRATION TYPE CODE
Default Codes: 


Notes:
PROFESSIONAL REGISTRATION TYPE CODE (POSITION) is the same as attribute PROFESSIONAL REGISTRATION TYPE CODE.

A PROFESSIONAL REGISTRATION TYPE CODE of a PROFESSIONAL REGISTRATION TYPE associated with a POSITION by PROFESSIONAL REGISTRATION FOR POSITION that is mandatory for an EMPLOYEE to hold a PROFESSIONAL REGISTRATION TYPE HELD of a given PROFESSIONAL REGISTRATION TYPE or from a list of PROFESSIONAL REGISTRATION TYPES (as multiple PROFESSIONAL REGISTRATION TYPES may be acceptable for the POSITION).

 

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QUALIFICATION PLANNED COMPLETION DATE CHANGE REASON (CCT)

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes: 
Default Codes: 


Notes:
QUALIFICATION PLANNED COMPLETION DATE CHANGE REASON (CCT) is the same as attribute TRAINING ACTIVITY COMPLETION DATE CHANGE REASON.

The TRAINING ACTIVITY COMPLETION DATE CHANGE REASON for a Postgraduate Dean to change the EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE on which an EMPLOYEE is expected to attain the Certificate of Completion of Training (CCT) for Specialist training.

This is the EMPLOYEE QUALIFICATION PLANNED COMPLETION DATE of EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

QUALIFICATION PLANNED COMPLETION DATE CHANGE REASON (CCT) is the same as attribute TRAINING ACTIVITY COMPLETION DATE CHANGE REASON where the QUALIFICATION TYPE CODE is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'. 

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QUALIFICATION SUBJECT AREA CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See QUALIFICATION SUBJECT AREA CODE
Default Codes: 


Notes:
QUALIFICATION SUBJECT AREA CODE is the same as attribute QUALIFICATION SUBJECT AREA CODE.

A classification of the broad category of an QUALIFICATION.

 

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QUALIFICATION TITLE

Change to Data Element: Changed Description

Format/length:max 255 characters
HES item: 
Format/Length:max 255 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute QUALIFICATION TITLE.

The name or title of an QUALIFICATION.

QUALIFICATION TITLE is the same as attribute QUALIFICATION TITLE. 

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QUALIFICATION TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See QUALIFICATION TYPE CODE
Default Codes: 


Notes:
QUALIFICATION TYPE CODE is the same as attribute QUALIFICATION TYPE CODE.

This is the type of QUALIFICATION held; or for which an EMPLOYEE is undertaking training.

 

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RADIOTHERAPY EPISODE IDENTIFIER

Change to Data Element: Changed Description

Format/length:an50
HES item: 
Format/Length:an50
HES Item: 
National Codes:
Default Codes: 


Notes:


RADIOTHERAPY EPISODE IDENTIFIER is the same as attribute ACTIVITY IDENTIFIER.

An IDENTIFIER that is unique for each radiotherapy episode.RADIOTHERAPY EPISODE IDENTIFIER  is a unique identifier for each Radiotherapy episode.

 

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RADIOTHERAPY FIELD IDENTIFIER

Change to Data Element: Changed Description

Format/length:an50
HES item: 
Format/Length:an50
HES Item: 
National Codes:
Default Codes: 


Notes:
RADIOTHERAPY FIELD IDENTIFIER is the same as attribute ACTIVITY IDENTIFIER.

RADIOTHERAPY FIELD IDENTIFIER is a unique identifier for each Teletherapy Field.

Any IDENTIFIER that is unique for each Teletherapy Field. Details of how this identifier is generated and used with the Radiotherapy Data Set  can be found at the CancerUK website at Radiotherapy Data Set Documentation.Details of how this identifier is generated and used with the Radiotherapy Data Set  can be found at the CancerUK website at Radiotherapy Data Set Documentation.

 

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RADIOTHERAPY TREATMENT REGION

Change to Data Element: Changed Description

Format/Length:an2
HES Item: 
National Codes:See RADIOTHERAPY TREATMENT REGION
Default Codes: 

Notes:
RADIOTHERAPY TREATMENT REGION is the same as attribute RADIOTHERAPY TREATMENT REGION.

The area or region to be treated within the Radiotherapy Diagram.

 

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SEXUAL ORIENTATION (CURRENT)

Change to Data Element: Changed Description

Format/Length:an1
HES Item: 
National Codes:See SEXUAL ORIENTATION CODE 
Default Codes:9 - Unknown

Notes:
SEXUAL ORIENTATION (CURRENT) is the same as attribute SEXUAL ORIENTATION CODE.

The current SEXUAL ORIENTATION of a PERSON.SEXUAL ORIENTATION (CURRENT) is the current SEXUAL ORIENTATION of a PERSON.

For the purposes of the Genitourinary Medicine Clinic Activity Data Set, there is no requirement to report National Codes 4 'PERSON asked and does not know or is not sure' and 'Z Not Stated (PERSON asked but declined to provide a response)'.  National Codes 4 and Z should be mapped to '9 Unknown' for central reporting purposes.

 

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STAFF GROUP CODE (TRAINING ACTIVITY CLASSIFICATION)

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codes 
Default codes 
Format/Length:n2
HES Item: 
National Codes:See STAFF GROUP CODE
Default Codes: 

Notes:
STAFF GROUP CODE (TRAINING ACTIVITY CLASSIFICATION) is the same as attribute STAFF GROUP CODE.

The STAFF GROUP CODE of the STAFF GROUP which classifies the staff group for which the TRAINING ACTIVITY is targeted.STAFF GROUP CODE (TRAINING ACTIVITY CLASSIFICATION) is the STAFF GROUP CODE which classifies the staff group for which the TRAINING ACTIVITY is targeted.

 

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STAFF GROUP STANDARD HOURS

Change to Data Element: Changed Description

Format/length:an5 (including decimal point and 2 decimal places)
HES item: 
Format/Length:an5 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute STAFF GROUP STANDARD HOURS.

The standard hours for a full time appointment for a STAFF GROUP.

STAFF GROUP STANDARD HOURS is the same as attribute STAFF GROUP STANDARD HOURS. 

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STAFF GROUP STANDARD SESSIONS

Change to Data Element: Changed Description

Format/length:an5 (including decimal point and 2 decimal places)
HES item: 
Format/Length:an5 (including decimal point and 2 decimal places)
HES Item: 
National Codes: 
Default Codes: 


Notes:
The standard sessions per week for a full time appointment for a STAFF GROUP.

For most STAFF GROUPS, the standard working week is expressed as STAFF GROUP STANDARD HOURS.

STAFF GROUP STANDARD SESSIONS is the standard sessions per week for a full time appointment for a STAFF GROUP. 

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START DATE (ASSIGNMENT PAYSCALE)

Change to Data Element: Changed Description

Format/Length:DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
START DATE (ASSIGNMENT PAYSCALE) is the same as attribute ASSIGNMENT PAYSCALE POINT START DATE.

The date on which an EMPLOYEE first held an ASSIGNMENT for their current PAYSCALE.START DATE (ASSIGNMENT PAYSCALE) is the ASSIGNMENT PAYSCALE POINT START DATE of the first recorded ASSIGNMENT PAYSCALE POINT for the PAYSCALE of the latest recorded ASSIGNMENT PAYSCALE POINT.

This is the ASSIGNMENT PAYSCALE POINT START DATE of the first recorded ASSIGNMENT PAYSCALE POINT for the PAYSCALE of the latest recorded ASSIGNMENT PAYSCALE POINT.

The first recorded ASSIGNMENT PAYSCALE POINT may not necessarily be for the current ASSIGNMENT as the EMPLOYEE may first have held the particular PAYSCALE in another ASSIGNMENT within their current or previous employer.

 

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STOP SMOKING EXCEPTION VALIDATION INDICATOR

Change to Data Element: Changed Description

Format/length:an1
HES item: 
Format/Length:an1
HES Item: 
National Codes: 
Default Codes: 


Notes:

An indicator of when validation has been conducted for exception reporting on STOP SMOKING SETTING QUIT DATE COUNTS (PREGNANT WOMEN) and STOP SMOKING SUCCESSFULLY QUIT COUNTS (AGE AND GENDER) within particular INTERVENTION SETTINGS or INTERVENTION SESSION TYPES. 

STOP SMOKING EXCEPTION VALIDATION INDICATOR is an indicator of when validation has been conducted for exception reporting on STOP SMOKING SETTING QUIT DATE COUNTS (PREGNANT WOMEN) and STOP SMOKING SUCCESSFULLY QUIT COUNTS (AGE AND GENDER) within particular INTERVENTION SETTINGS or INTERVENTION SESSION TYPES. 

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TIME OF EXPOSURE

Change to Data Element: Changed Description

Format/length:see TIME 
HES item: 
Format/Length:See TIME 
HES Item: 
National Codes: 
Default Codes: 


Notes:

The TIME when the Radiotherapy Exposure was initiated.

 TIME OF EXPOSURE is the TIME when the Radiotherapy Exposure was initiated. 

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TRAINING ACTIVITY ACCREDITATION CREDIT AMOUNT

Change to Data Element: Changed Description

Format/length:n3
HES item: 
National codes: 
Default codes: 
Format/Length:n3
HES Item: 
National Codes: 
Default Codes: 


Notes:
This is the same as attribute TRAINING ACTIVITY ACCREDITATION CREDIT AMOUNT.

A record of professional or academic accreditation gained from successful completion of a TRAINING ACTIVITY.

TRAINING ACTIVITY ACCREDITATION CREDIT AMOUNT is the same as attribute TRAINING ACTIVITY ACCREDITATION CREDIT AMOUNT. 

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TRAINING ACTIVITY ACTUAL COMPLETION DATE (GP TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
TRAINING ACTIVITY ACTUAL COMPLETION DATE (GP TRAINING) is the same as attribute TRAINING ACTIVITY ACTUAL COMPLETION DATE.

The actual date on which an EMPLOYEE successfully completed their General Practitioner training to attain the Certificate of Completion of Training (CCT).TRAINING ACTIVITY ACTUAL COMPLETION DATE (GP TRAINING) is the actual date on which an EMPLOYEE successfully completed their General Practitioner training to attain QUALIFICATION TYPE CODE National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'.

This is the TRAINING ACTIVITY ACTUAL COMPLETION DATE of TRAINING ACTIVITY for the EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'.

 

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TRAINING ACTIVITY ACTUAL COMPLETION DATE (SPECIALIST TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
TRAINING ACTIVITY ACTUAL COMPLETION DATE (SPECIALIST TRAINING) is the same as attribute TRAINING ACTIVITY ACTUAL COMPLETION DATE.

The actual date on which an EMPLOYEE successfully completed their Specialist training to attain the Certificate of Completion of Training (CCT).TRAINING ACTIVITY ACTUAL COMPLETION DATE (SPECIALIST TRAINING) is the actual date on which an EMPLOYEE successfully completed their Specialist training to QUALIFICATION TYPE CODE National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

This is the TRAINING ACTIVITY ACTUAL COMPLETION DATE of TRAINING ACTIVITY for the EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

 

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TRAINING ACTIVITY ASSESSOR TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See TRAINING ACTIVITY ASSESSOR TYPE CODE
Default Codes: 


Notes:
TRAINING ACTIVITY ASSESSOR TYPE CODE is the same as attribute TRAINING ACTIVITY ASSESSOR TYPE CODE.

A classification of the type of Assessor for a TRAINING ACTIVITY undertaken by an EMPLOYEE.

 

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TRAINING ACTIVITY DELIVERY METHOD TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
National codesSee TRAINING ACTIVITY DELIVERY METHOD TYPE CODE
Default codes 


Notes:
TRAINING ACTIVITY DELIVERY METHOD TYPE CODE is the same as attribute TRAINING ACTIVITY DELIVERY METHOD TYPE CODE.

A categorisation of the method employed to deliver a TRAINING ACTIVITY.

 

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TRAINING ACTIVITY NAME

Change to Data Element: Changed Description

Format/length:max 255 characters
HES item: 
National Codes:See TRAINING ACTIVITY NAME
Format/Length:max 255 characters
HES Item: 
National Codes: 
Default Codes: 


Notes:
TRAINING ACTIVITY NAME is the same as attribute TRAINING ACTIVITY NAME.

The name or title of a TRAINING ACTIVITY.

 

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TRAINING ACTIVITY START DATE (GP TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
TRAINING ACTIVITY START DATE (GP TRAINING) is the same as attribute TRAINING ACTIVITY START DATE.

The date on which an EMPLOYEE started their General Practitioner training to attain the Certificate of Completion of Training.

This is the TRAINING ACTIVITY START DATE of TRAINING ACTIVITY for the EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'.

TRAINING ACTIVITY START DATE (GP TRAINING) is the same as attribute TRAINING ACTIVITY START DATE where the QUALIFICATION TYPE CODE is National Code 09 'Certificate of Completion of Training (CCT) - General Practitioner Training'. 

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TRAINING ACTIVITY START DATE (SPECIALIST TRAINING)

Change to Data Element: Changed Description

Format/length:See DATE 
HES item: 
Format/Length:See DATE 
HES Item: 
National Codes: 
Default Codes: 


Notes:
TRAINING ACTIVITY START DATE (SPECIALIST TRAINING) is the same as attribute TRAINING ACTIVITY START DATE.

The date on which an EMPLOYEE started their Specialist training to attain the Certificate of Completion of Training (CCT) .

This is the TRAINING ACTIVITY START DATE of TRAINING ACTIVITY for the EMPLOYEE QUALIFICATION where the QUALIFICATION TYPE CODE of QUALIFICATION is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'.

TRAINING ACTIVITY START DATE (SPECIALIST TRAINING) is the same as attribute TRAINING ACTIVITY START DATE where the QUALIFICATION TYPE CODE is National Code 04 'Certificate of Completion of Training (CCT) - Specialist Training'. 

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TRAINING ACTIVITY TYPE CODE

Change to Data Element: Changed Description

Format/length:n2
HES item: 
Format/Length:n2
HES Item: 
National Codes:See TRAINING ACTIVITY TYPE CODE
Default Codes: 


Notes:
TRAINING ACTIVITY TYPE CODE is the same as attribute TRAINING ACTIVITY TYPE CODE.

A classification of the type of TRAINING ACTIVITY.

 

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