Inter-Provider Transfer Administrative Minimum Data Set

IntroductionThis Inter-Provider Transfer Administrative Minimum Data Set specifies the data necessary to permit the receiving Health Care Provider to be able to report the PATIENT's progress along their PATIENT PATHWAY and, in particular, their REFERRAL TO TREATMENT PERIOD.

Overview

Introduction

This Inter-Provider Transfer Administrative Minimum Data Set  specifies the data necessary to permit the receiving Health Care Provider to be able to report the PATIENT's progress along their PATIENT PATHWAY and, in particular, their REFERRAL TO TREATMENT PERIOD.

The NHS need to measure and monitor the REFERRAL TO TREATMENT PERIOD within PATIENT PATHWAYS to ensure that they are progressing as planned to achieve the 18 weeks target.

In an estimated 10% to 20% of cases, responsibility for the PATIENT PATHWAY will be transferred between Health Care Providers. The receiving Health Care Provider would be unable to report on the 18 weeks target for these cases unless the referring Health Care Provider supplied the PATIENT PATHWAY information at the time of transfer.

Scope and Collection

Where the Inter-Provider Transfer Administrative Minimum Data Set  is sent WITH the clinical referral letter it is considered to be complete if the following key data items are included:

Where the Inter-Provider Transfer Administrative Minimum Data Set  is sent independently of the clinical referral letter, ALL mandated Inter-Provider Transfer Administrative Minimum Data Set  data items must be completed.

Further Guidance

Further guidance on the data set can be found in 'The Inter-Provider Transfer Administrative Data Set Operational Information Standard' and in DSCN 30/2007.

Further guidance and definitions on REFERRAL TO TREATMENT PERIODS and those PATIENT PATHWAYS included within the Consultant-Led Referral to Treatment Waiting Times can be found on the NHS England  website at: Consultant-led Referral to Treatment Waiting Times.

Mandation

The Mandation column indicates the NHS recommendation for the inclusion of data:

  • M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present

  • O = Optional: the inclusion of this data element is optional as required for local purposes.

Specification

Patient details

To carry patient demographic details

Mandation

Data Elements

M

PERSON FAMILY NAME

M

PERSON GIVEN NAME

M

PERSON TITLE

M

CORRESPONDENCE ADDRESS

M

POSTCODE OF CORRESPONDENCE ADDRESS

M

PERSON BIRTH DATE

M

NHS NUMBER

M

LOCAL PATIENT IDENTIFIER

Patient contact details

The contact details of the patient or lead contact as applicable. If the name of a lead contact for the patient is present, the contact details apply to the lead contact and not the patient

Mandation

Data Elements

O

PERSON FULL NAME (PATIENT LEAD CONTACT)

O

CONTACT TELEPHONE NUMBER (HOME)

O

CONTACT TELEPHONE NUMBER (WORK)

O

CONTACT TELEPHONE NUMBER (MOBILE)

O

CONTACT EMAIL ADDRESS (PATIENT OR LEAD CONTACT)

General Practitioner Details

To carry details of the patient's specified General Medical Practitioner

Mandation

Data Elements

M

PERSON NAME (SPECIFIED GENERAL MEDICAL PRACTITIONER)

M

GENERAL MEDICAL PRACTICE CODE (PATIENT REGISTRATION)

Referring Organisation

Mandation

Data Elements

M

ORGANISATION NAME (REFERRING)

M

REFERRING ORGANISATION CODE

M

CARE PROFESSIONAL NAME (REFERRING)

M

REFERRER CODE

M

TREATMENT FUNCTION CODE (REFERRING SERVICE)

M

PERSON FULL NAME (REFERRER CONTACT)

O

CONTACT TELEPHONE NUMBER (REFERRING ORGANISATION)

O

CONTACT EMAIL ADDRESS (REFERRING ORGANISATION)

Referral To Treatment

To carry details of the patient's Referral To Treatment Status and Patient Pathway Information

Mandation

Data Elements

M

PATIENT PATHWAY IDENTIFIER

M

ORGANISATION CODE (PATIENT PATHWAY IDENTIFIER ISSUER)

M

REFERRAL TO TREATMENT PERIOD STATUS (INTER-PROVIDER TRANSFER)

M

DECISION TO REFER DATE (INTER-PROVIDER TRANSFER)

M

REFERRAL TO TREATMENT PERIOD START DATE

M

REFERRAL RAISED REASON (INTER-PROVIDER TRANSFER)

Organisation along the Patient Pathway

Repeating group to carry all the Organisations involved in the Pathway up until this Service Request

Mandation

Data Elements

M

ORGANISATION CODE (ON PATHWAY)

Receiving Organisation

To carry details of the receiving Organisation and Care Professional

Mandation

Data Elements

M

ORGANISATION NAME (RECEIVING)

M

ORGANISATION CODE (RECEIVING)

O

CARE PROFESSIONAL NAME (RECEIVING)

M

TREATMENT FUNCTION CODE (RECEIVING SERVICE)

Details of the dates of the transfer information was sent and received

Mandation

Data Elements

M

SERVICE REQUESTED DATE (INTER-PROVIDER TRANSFER)

O

REFERRAL REQUEST RECEIVED DATE (INTER-PROVIDER TRANSFER)

Also Known As

This data set is also known by these names:

Context Alias
Short name Inter-Provider Transfer